Preventative Maintenance Coordinator

JOB SUMMARY:

The Preventative Maintenance Coordinator performs a combination of duties to accomplish various assignments relating to daily inspection, repair, installation of equipment, preventative maintenance and other maintenance of the City of Frederick's fleet. The incumbent conducts inspections of the vehicles and equipment to assist in determining scheduling and repair actions to be taken (can it be driven, leave for technician, order parts, etc.), and requisitions materials and supplies needed to keep the vehicles properly equipped. The Preventative Maintenance Coordinator is responsible for coordinating major repair and installation activities with supervisors. This position works under very limited supervision with considerable latitude for the use of initiative and independent judgment and is the sole worker handling these responsibilities for the fleet.

Special Considerations: The Preventative Maintenance Coordinator is a position assigned to the Maintenance of Machinery & Equipment Department. This employee participates in training as part of their regularly scheduled duties. Work requires the exercise of initiative and independent judgment in implementing established work methods and procedures. The work requires exposure to dangerous chemicals, fumes and environments that may be bio-hazardous and carcinogenic.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Participates in the development and implementation of the preventative maintenance program for the City's diverse fleet of vehicles and equipment.
• Responds to inquiries and complaints from fleet users.
• Prepares cost estimates for repairs and alterations to vehicles and equipment.
• Prepares requisitions and purchase orders for parts, tools, equipment and materials.
• Maintains records for vehicle and equipment repairs and servicing.
• Monitors a wide variety of reports, records and fields pertaining to fleet maintenance.
• Maintains and coordinates the City fleet's emission testing schedule.
• Monitors work procedures, preventive maintenance and repair standards, and service schedules to ensure they are in place and adhered to.
• Ensures adequate first aid supplies are in inventory in the shop.
• Ensures supplies are available to ensure fleet vehicles are properly equipped with first aid materials.
• Operates a vehicle on a regular basis, observing legal and defensive practices.
• Performs, monitors and corrects fuel and mileage upload process. Schedules PMs (oil changes), communicates schedule to affected departments, and monitors completion of PMs.
• Ensures PMs are properly recorded, updates and adjusts inventory level for fluids, filters and other inventory items. Reorders inventory as needed.
• Performs other duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be a U.S. Citizen and at least eighteen (18) years of age.

REQUIRED EDUCATION AND/OR EXPERIENCE:

• High school diploma or general education diploma (GED). Additional relevant experience working with the operation, maintenance, or in the administration of fleets of vehicles may be substituted in lieu of formal education.
• Three (3) years of full-time, wage-earning experience in motor vehicle services, such as motor pool management or procurement, maintenance and repair operations for a large organization, preferably in the public sector; or an equivalent combination of training and experience in general maintenance or construction.
• Equivalent technical or trade school courses in a maintenance or construction related field might be substituted for two (2) years of the required experience.

REQUIRED CERTIFICATES AND/OR LICENSES:

• Vehicle Operator's license with satisfactory driving record that meets insurability standards of the City's insurance carrier is required. The employee must maintain the license for the duration of their employment.

REQUIRED SKILLS (Communication/Language; Mathematical; Computer; etc.):

• Proficiency in using a wide variety of computer software and fleet software programs.
• Proficiency in use of Microsoft Office Suite, particularly Outlook, Word and Excel.

• Ability to read and interpret data, information and documents; analyze and solve problems.
• Ability to read and interpret plans, specifications and manuals.
• Ability to use math and mathematical reasoning.

• Ability to learn and apply new information or new skills.
• Ability to interact with City managers, end-user customers, employees, vendors, and others encountered in the course of work.
• Ability to coordinate work assignments with other divisions, departments and agencies.
• Ability to observe and interpret situations.
• Ability to work under deadlines with constant interruptions.
• Ability to interact with City staff, other organizations and the public.
• Ability to exercise independent judgment and initiative within established guidelines.
• Ability to identify and implement effective courses of action to complete assigned work.
• Ability to safely operate a motor vehicle.

• Ability to read and communicate effectively in English.

• Ability to wear safety toe boots, and will be required to successfully complete training that will include but not be limited to CPR & First Aid, electrical safety, etc.

OTHER DESIRABLES:

• ASE Certification

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by the incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee frequently is required to walk; sit; reach with hands and arms; balance; and stoop, kneel, crouch. The employee is regularly required to use hands repetitively to finger, handle, feel or operate computers and other standard office equipment and to talk or hear, in person and/or by telephone. The employee is regularly required to stand and walk. The employee must regularly lift and/or move up to 25 pounds, occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.

WORK ENVIRONMENT/CONDITION: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be exposed to moving mechanical parts. The employee may be exposed to fumes or airborne particles, risk of electrical shock, and vibration. The employee is occasionally exposed to wet and/or humid conditions; and outside weather conditions. The noise level in the work environment is usually loud.