A/A Administrative Aide

Department 425 Electrical Systems Software and Cybersecurity requires an Administrative Aide to support daily office operations. Applicant must possess a high degree of professionalism, be able to maintain confidentiality with all business & personnel matters, and be capable of prioritizing and multi-tasking in a fast-paced environment. Applicant must be able to support time-critical assignments and interface with all levels of management throughout the facility.

Job assignments include, but are not limited to the following:

Create, format and issue technical correspondences to internal and outside organizations based on department employee input
• Maintain electronic and hard copies of department files
• Arrange business travel and generate expense reports
• Arrange meetings and manage conference rooms
• Prepare IT service requests, computer system access requests, and communication work orders
• Manage department facility maintenance and information technology requests and supplies
• Manage department organizational charts, seating, employee databases and evacuation plans

Required:

• High school diploma or equivalent
• 4-8 years of Administrative/Secretarial experience in an office setting
• Typing proficiency of at least 45 Words Per Minute (WPM)
• Ability to obtain a DOD Secret security clearance

Preferred:

• Familiarity with Concur Travel
• Knowledge of Electric Boat correspondence formatting

• Collaborative and team oriented with excellent interpersonal skills
• Intermediate to advanced proficiency with Microsoft Office Suite
• Strong attention to detail and problem solving skills
• Strong computer skills
• Ability to accept assignments directly from multiple sources, multitask and effectively manage priorities among multiple concurrent tasks and adjust to changing priorities
• Independently complete assignments with minimal oversight