Executive Assistant

Rumpke is a family owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you'll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. We need a responsible professional who will be instrumental in supporting ongoing growth and success of Rumpke.

Responsibilities of Position:

• Manage complex executive calendars, travel, and scheduling, independently prioritizing competing demands and business-critical deadlines.
• Act as a gatekeeper for executive communications, screening and responding to inquiries, determining appropriate action, and escalating issues as necessary.
• Prepare, analyze, and edit executive-level correspondence, reports, presentations, and briefing materials.
• Coordinate and lead logistics for internal and external executive meetings, including agenda development, materials preparation, follow-up actions, and stakeholder communication.
• Manage arrangement of hotel accommodations for employees throughout the company ensuring cost-effective bookings, ensuring all expenses are tracked, categorized, and reconciled monthly.
• Manage and track special projects on behalf of executive leadership, including cross-functional initiatives and strategic priorities.
• Exercise judgment in handling highly confidential and sensitive employee, legal, financial, and business information.
• Serve as a liaison between executives and senior leaders, external partners, and key stakeholders.
• Oversee expense reporting, purchasing approvals, and budget tracking within delegated authority.
• Monitor key deadlines, deliverables, and communications for executive leadership and ensure timely completion.
• Perform other related duties as assigned in support of executive leadership.

Skills & Abilities Needed for Position:

• Bachelor's degree preferred or equivalent combination of education and experience.
• 5+ years of experience supporting senior executives or leadership teams in a complex organization.
• Proficient in Microsoft applications.
• Self-motivated, with high energy and an engaging level of enthusiasm.
• High degree of integrity and demonstrated ability to handle confidential information is required.
• Strong oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact.
• Organized and experienced at successfully multi-tasking.
• Able to thrive in a fast paced, deadline driven environment.

Physical Requirements in a Regular workday:

• Often lifting/carrying a max of 10lbs.
• Often pushing/pulling a max of 10lbs.
• Continuous Sitting in Office Environment

Additional Working Conditions/Aspects:

• Legally eligible to work in the United States.
• Valid driver's license (if applicable).
• Must successfully complete pre-employment testing.
• Must be able to read and speak the English language.

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.

High School (required)
General Education Diploma (preferred)
Associates of Relevant field (preferred)
Bachelors (preferred)

Equivalent combination of education and experience sufficient to successfully perform the principal duties of the job. (preferred)
Financial knowledge / reporting experience a plus. (preferred)
5 years: Experience as an executive assistant reporting directly to senior management. (required)