Full Time Scheduling Coordinator - Surgical Services (AM)

Surgical Services Overview

This team is the "air traffic control" for surgery-making sure surgeons, anesthesia, nursing teams, rooms, equipment, and patients all line up exactly on time. GW Hospital's main OR suite includes 14 operating rooms in the primary surgical suite, with additional outpatient/procedural capacity supporting high surgical volume.

Supported service lines can include general surgery, minimally invasive/robotic approaches, cardiac surgery, and outpatient surgery workflows.

Position Summary

The Scheduling Clerk/Coordinator supports daily surgical operations by coordinating case schedules, maintaining accurate surgical calendars, and communicating updates across surgeon offices, perioperative leadership, anesthesia, nursing, sterile processing, and registration/pre-admission workflows. This role is detail-heavy, fast-moving, and mission-critical-when scheduling is clean, everything else runs cleaner.

Main Tasks (Key Responsibilities)

* Build, update, and maintain OR/procedure schedules; manage changes, add-ons, cancellations, and urgent updates

* Verify scheduling details (procedure, surgeon, duration, special equipment, implants, patient status, etc.) and resolve gaps fast

* Coordinate with Pre-Admission / pre-op processes so patients are properly routed and prepared.

* Communicate schedule changes to stakeholders in real time (charge nurses, anesthesia, SPD, PACU, endoscopy/procedure areas as applicable)

* Maintain scheduling accuracy in the system (case logs, block utilization support, basic reporting/cleanup as assigned)

* Provide excellent customer service to patients and clinical teams-calm, clear, and solutions-first

Benefits Summary (Highlights)

* $100 monthly commute subsidy, Metro stipends, and competitive relocation benefits (role/eligibility dependent)

* Medical, dental, vision coverage

* 401(k)/retirement options

* Paid time off + paid holidays

* Tuition assistance and growth pathways (if you're trying to level up, we love that for you)

Required

* High school diploma or equivalent

* 1+ year of scheduling, coordination, or healthcare admin experience (hospital, clinic, or procedural setting preferred)

* Strong computer skills (scheduling systems + Microsoft Office)

* Ability to multitask and stay accurate under pressure (because surgery schedules change like the weather)

Preferred

* Experience in perioperative services, surgical scheduling, endoscopy/procedures, or hospital bed/OR management workflows

* Familiarity with insurance authorization workflows and/or pre-admission testing coordination

* Epic/ORM, Cerner, Meditech, or similar hospital scheduling system exposure

* Strong Excel skills (filters, lookups, basic reporting)

About GW Hospital
The George Washington University Hospital is a 395-bed academic medical center located in the heart of Washington, D.C. in partnership with the George Washington University School of Medicine and Health Sciences. As a nationally recognized center of clinical excellence and innovation, we offer world-class care across a wide range of specialties. Our nurses play a vital role in shaping the patient experience, contributing to research, and driving improvements in care outcomes.

About Universal Health Services: One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $15.8 billion in 2024. UHS was again recognized as one of the World's Most Admired Companies by Fortune; listed in Forbes ranking of America's Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 99,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network, and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com

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