Administrative Assistant I

Job Title: Administrative Assistant I
Location: Phoenix, AZ
Zip Code: 85040
Duration:12 Months
Pay Rate: $21/hr
Keyword's: #Phoenixjobs; #Administrativejobs.
Start Date: Immediate

Job Description:
Primary Responsibilities
* Event Coordination & Engagement:
o Organize and schedule site events and activities.
o Actively participate in the site events/engagement committee.
o Coordinate logistics for in-house and off-site meetings, training sessions, and celebrations.
* Administrative Support:
o Maintain and coordinate calendars, schedule appointments and meetings.
o Assist with scheduling and coordinating new hire orientation.
o Provide support for job candidate interview scheduling.
o Process and reconcile expense reports, handle mail distribution, and manage office supplies.
o Assist with purchasing tasks: create POs, order supplies, pay invoices, and track receipts.
o Maintain 5S standards in office areas to ensure cleanliness and organization.
* Onboarding & Communication:
o Assist with onboarding of new employees and maintain orientation materials.
o Support site communication efforts (postings, announcements, communication screens).
* Record Keeping & Data Management:
o Maintain filing and records management systems
o Scan and electronically manage equipment calibration, PM records, training records, and inspection documentation.
o Input and update data into Oracle or other systems as needed.
* Other Duties:
o Greet visitors, maintain visitor logs, issue badges and PPE.
o Coordinate EHS-related activities (e.g., safety glasses, flu shots).
o Manage uniform program and site-branded clothing.
o Provide tactical support for internal processes and e-tools.
o Perform other clerical and administrative duties as assigned.

Required Qualifications
* High School Diploma or equivalent.
* Minimum 2 years of administrative experience.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Strong organizational skills and attention to detail.
* Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications
* Associate degree or administrative professional coursework.
* 3+ years of experience in a corporate or manufacturing environment.
* Experience with Oracle or similar ERP systems.
* Ability to work independently, maintain confidentiality, and exercise sound judgment.
* Strong interpersonal and communication skills; team-oriented mindset.

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, colour, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.