New

Payroll and Accounting Support Specialist

Vaco
$25.00 - $30.00 / hr
United States, Florida, Jacksonville
Jan 10, 2026
Vaco is staffing for a full time Payroll and Accounting Specialist, onsite in Mandarin. In this role, we are seeking a highly organized and independent Accounting & Payroll Support Specialist to assist with payroll processing, bookkeeping, and accounting-related research. This role will serve as a backup for payroll processing and requires someone who is comfortable learning systems, researching compliance requirements, and working with minimal supervision once trained. This role has normal office hours, Monday - Friday and paid hourly. Job Title: Payroll & Accounting Support Specialist Report: Controller About Us We are a small, close-knit company that values organization, accountability, and a positive, drama-free workplace. Our team works collaboratively, supports one another, and takes pride in doing things correctly and efficiently. We are looking for a dependable team member who can support payroll and accounting functions, while fitting seamlessly into our company culture. Position Summary We are seeking a highly organized and independent Accounting & Payroll Support Specialist to assist with payroll processing, bookkeeping, and accounting-related research. This role will serve as a backup for payroll processing and requires someone who is comfortable learning systems, researching compliance requirements, and working with minimal supervision once trained. Key Responsibilities Assist with payroll processing and serve as a backup payroll processor Work within accounting and payroll systems such as ADP and Sage Accounting Perform basic bookkeeping tasks and data entry Research state-specific tax and compliance requirements (e.g., Department of Revenue, employment taxes, filings) Navigate government and regulatory websites independently to determine company obligations Maintain accurate records and documentation Provide general administrative and accounting support as needed Required Skills & Qualifications Strong organizational and time-management skills Prior experience using any accounting or bookkeeping software (Sage, QuickBooks, ADP, or similar) Basic understanding of payroll, bookkeeping, or accounting workflows Ability to research, interpret, and summarize regulatory or tax-related information Comfortable working independently and taking initiative once given direction Strong attention to detail and accuracy Preferred Experience Payroll processing support Bookkeeping or accounting assistant roles Experience working in small business environments Familiarity with multi-state payroll or tax research Workplace Culture Fit Professional, respectful, and collaborative Strong interpersonal and communication skills Comfortable in a small office environment where teamwork and harmony are essential Why Join Us? Supportive, stable work environment Opportunity to grow accounting and payroll expertise Hands-on training with real responsibility Be a trusted, essential part of a small team Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.