CARDIA Res Study Outcomes Specialist

The School of Public Health division of Epidemiology and Community Health is seeking applications for a full-time CARDIA Outcomes Specialist (1826 Principal Office and Administrative Specialist]).

Starting Salary is dependent upon the selected candidate's relevant qualifications, experience, and internal equity: $21.69 - $25.81 hourly / $45,115 - $53,684.80 annually (steps 1-10)

Work Arrangements: This position is 100% in-person due to HIPAA requirements and a secure work setup for working with medical records. Standard work hours for this position apply, with a typical work schedule consisting of M-F 8am - 4:30pm or M-F 9am - 5pm.

Onsite Location: Epidemiology Clinical Research Center (ECRC), 1100 Washington Ave S, Minneapolis, MN 55415

Center Overview

The Coronary Artery Risk Development in Young Adults (CARDIA) Study examines the development and determinants of clinical and subclinical cardiovascular disease and their risk factors. It began in 1985-6 with a group of 5115 Black and White men and women aged 18-30 years. The participants were selected so that there would be approximately the same number of people in subgroups of race, gender, education (high school or less and more than high school) and age (18-24 and 25-30 years) in each of four field centers: Birmingham, AL; Chicago, IL; Minneapolis, MN; and Oakland, CA. The CARDIA Outcomes

The CARDIA Outcomes Specialist will support the collection of medical and death records for study participants (who now are a mean age of 65) and maintain study wide databases for successful study metrics.

This position will report to Grace Runnoe, CARDIA Study Coordinator, with ultimate oversight by the CARDIA PI team, Drs. Faye Norby and Weihong Tang.

Position Responsibilities

Medical records collection for tracked health outcomes as determined by the CARDIA protocol (30%):

• Communicate with hospital administrators in order to maintain fidelity of protocols to obtain medical records
• Assess medical records to determine if availability of necessary diagnostic indicators, and follow-up as needed
• Integrate medical record files within the existing house filing system
• Redact medical records (i.e. remove extraneous information), such as remove extraneous information and protected health information prior to transfer to the CARDIA Coordinating Center

Death record collection for CARDIA study participants as determined by the CARDIA protocol (30%):

• Obtains death records by working with families of deceased participants to obtain consent for release and/or contacts state directly to request and obtain these records
• Order death certificates online from appropriate state vital records departments and/or request death certificates in person from MDH (for local deaths)
• Redact death records (i.e. remove extraneous information) prior to transfer to the CARDIA Coordinating Center

Manages daily data entry and maintenance of participant information in CARDIA databases and tracking systems (30%):

• Manages and updates details of internal CARDIA database including scheduling participant clinic exams, follow up, morbidity and mortality
• Runs weekly status reports to evaluate numbers and percentages
• Maintains and performs daily updates in participant databases
• Works with the Clinic Coordinator to update information that is not maintained by the Coordinating Center vs. information that is in the participant management system (PMS)

Other tasks as assigned by the CARDIA Coordinator and study team (10%)

• Assisting with participant recruitment activities such as assembling study wide mailings, holiday card distribution and annual newsletters
• Attends appropriate CARDIA study meetings
• During exam years this may include:
  • Assisting with training of clinical staff regarding collection of hospitalization information from participants while they are in clinic
  • Helping with scheduling clinic visits and negotiating travel reimbursements
  • Assisting with preparation of clinic exam invitation

All required qualifications must be documented on application materials.

Required Qualifications:

• High School Diploma or Equivalent plus 2 years of related experience in medical, clerical or research fields
• Effective interpersonal and communication skills, both written and spoken
• Demonstrated organizational skills
• Ability to work independently and collaboratively with the other retention staff to balance workload and share ideas including local staff and study wide staff across all four field centers
• Ability to prioritize tasks, meet deadlines and work on multiple tasks concurrently.
• Ability to maintain participant privacy and uphold confidentiality / HIPAA standards
• Commitment to fostering an inclusive and respectful environment for all staff and CARDIA participants
• Microsoft Office Suite proficiency

Desired Qualifications:

• Familiarity with medical terminology
• Experience or interest in chronic disease, particularly cardiovascular disease
• Writing experience, both in terms of business communications and professional participant contact
• Experience with REDCap, data entry, database management and multi-screen computer setups
• Experience with Epic, electronic medical records and medical records request portals (MRO)

Are you excited about this job and meet the required qualifications, but your past experience doesn't align perfectly with every preferred qualification? If this is you, we strongly encourage you to apply because you just may be the right candidate for this role.

The University of Minnesota School of Public Health (SPH) is Minnesota's only school of public health, committed to improving the health and well-being of communities worldwide. Through innovative research, learning, and concrete action, we tackle today's biggest health challenges. SPH includes four academic divisions: Biostatistics & Health Data Science, Environmental Health Sciences, Epidemiology & Community Health, and Health Policy & Management.

Ranked nationally by the U.S. News & World Report as the #6 public school of public health, SPH is home to approximately 1,000 students, 130 faculty, and 400 staff across 25 internationally recognized centers. Our academic excellence is highlighted by our #3-ranked Master of Healthcare Administration (MHA) and #9-ranked Biostatistics programs.

Pay Range: $21.69 - $25.81 hourly / $45,115 - $53,684.80 annually (steps 1-10); depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please note: Currently, the University's employment site is limited in how it collects applicant demographic information. Applicants are encouraged to provide their pronouns and/or preferred name within their attached application materials.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).