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Fiscal Support Analyst
 University of Arkansas | |
 United States, Arkansas, Fayetteville | |
 Jan 07, 2026 | |
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Closing Date: 02/01/2026 Type of Position:Accounting, Finance, BusinessWorkstudy Position: Work Shift: Sponsorship Available: The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at compliance@uada.edu. For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820. Department:CSES | Accounting Office SupportDepartment's Website: The Fiscal Support Analyst will process receiving entries, approve/allocate procurement card/travel card purchases, verify receipts and forward to Accounts Payable. Confer with vendors to straighten out problems with invoices, maintain vendor files, and process U of A foundation payments. He/she will process requisitions following state and university purchasing guidelines, create procurement authorizations, verify balances and distribute charges. Successfully maintain files for PO's, interdepartmental charges, and close old PO's. Enter hourly payroll, verify timesheets for accuracy, wage rate info, etc., monitor accumulated individual time for hourly employees, process all travel request and travel claims, assist accountant with reports and budget preparation, prepare DBR reports, reconcile cost centers and distribute to faculty. He/she will monitor grant accounts for compliance with grant contracts, monitor grants for available fund balances and expiration dates, clear negative balances, and work with faculty to utilize funds within the funding period. Candidates will be expected to assist with fleet vehicle tracking/mileage logs and scheduling maintenance for department vehicles. Archive fiscal year paperwork on an annual basis and process MV-2 reports. Performs other duties as assigned. This position adheres to Generally Accepted Accounting Principles, State and University purchasing guidelines as well as state and federal laws, and other agency and institutional policies. Summary of Job Duties * Workday: Pay invoices, allocate Purchasing Card and Travel Card charges to correct accounts and attach receipts, enter requisitions to purchase items, create internal invoices to bill departments, manage account balances, process travel requests including entering spend authorizations (pre-travel) and expense reports (post-travel). * Reports: Assist in preparing reporting on MV-2 vehicle reports. * Gift Management: Receive checks from Faculty members to be delivered to the gift office and help them provide appropriate paperwork * Customer Service: Confer with suppliers about invoice issues, request new supplier setups as needed, enter internal and external invoices for various lab services, fleet vehicle usage and Greenhouse usage. Assist and resolve billing issues for internal or external invoices. * Working Relationships: Regular, reliable, and non-disruptive attendance is an essential job duty along with creating and maintaining a collegial, harmonious working relationship with staff, suppliers, and community. Required Knowledge, Skills & Abilities: * Strong self-management skills & ability to work independently. * Knowledge and/or experience in reconciling accounts, procurement policies, spreadsheets, and ability to initiate problem-solving skills. * Strong communication and interpersonal skills. * Ability to resolve problems with vendor invoices and payments. * Knowledge and understanding of accounting practices. * Possess excellent verbal and written communication skills. * Possess strong organizational and prioritization skills for efficient and effective work. * Demonstrate ability to adjust to and manage change. * Exhibit a cooperative and approachable attitude and demeanor. Qualifications: Minimum Qualifications *The formal education equivalent of a bachelor's degree in general business, finance, or a related field. Preferred Qualifications *Accounts payable/receivable experience in a higher education setting. *Knowledge of computers and software applications including MS Office Software (Excel and Word). OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE Additional Information: Salary Information: Required Documents to Apply: Optional Documents: Recruitment Contact Information: All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check, Motor Vehicle Reports CheckThe University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:N/A Frequent Physical Activity:Manipulate items with fingers, including keyboarding Occasional Physical Activity:N/A Benefits Eligible:Yes | |