Executive Coordinator

What you will be doing:

The Executive Coordinator will provide support to one or more members of Premier's Executives or Senior Leaders, acting with minimum supervision, anticipating needs while managing the day-to-day workflow and prioritizing various projects, which includes scheduling, travel management, contact management, preparing materials for meetings, and participating in a wide range of special projects. The Executive Coordinator will perform, coordinate, and oversee administrative duties while providing an extensive level of support. This will enable the supported team to work more efficiently and effectively towards reaching the organization's growth goals.

The Executive Coordinator will have proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail. Have superb communication skills and produce well thought-out, professional correspondence free of grammatical and spelling errors.

Be an excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information.

Key Responsibilities

Responsibility #1- 60%

• Extensive knowledge of MS Outlook, MS Word, MS Excel, and MS PowerPoint

• Maintain the Executive's schedule, including day-to-day and long-term management of meetings, projects, and priorities

• Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants

• Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines

• Ensure Executives are prepared for upcoming appointments by gathering materials necessary for each meeting

• Collect and assemble information for presentations, projects, and strategic planning

• Coordinate with HR department for recruiting and onboarding of new employees

• Serve as the first point of contact for a wide variety of high-level relationships between Executive Team and external contacts

Responsibility #2 - 30%

• Manage and regularly update customer contacts in database

• Handle phone, email and postal mail inquiries and respond appropriately

• Draft and edit correspondence, articles, reports, and presentations

• Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines

Responsibility #3 - 10%

• Take on tasks to support the work of Premier's programs, operations, and overall mission

• Work as a member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals

• If on a team with other administrative coordinators, act as a mentor and help to coach and train less experienced administrative staff.

• May travel with executives to industry events.

Required Qualifications

Work Experience:

Education:

Preferred Qualifications

Skills:

• Secretarial work

• Senior level administrative work

Experience:

• Executive team support

• Customer service experience

Education:

• Bachelor's degree

Additional Job Requirements:

• Remain in a stationary position for prolonged periods of time

• Be adaptive and change priorities quickly; meet deadlines

• Attention to detail

• Operate computer programs and software

• Ability to communicate effectively with audiences in person and in electronic formats.

• Day-to-day contact with others (co-workers and/or the public)

• Making independent decisions

• Ability to work in a collaborative business environment in close quarters with peers and varying interruptions

Employees also receive access to the following benefits:

* Health, dental, vision, life and disability insurance

* 401k retirement program

* Paid time off

* Participation in Premier's employee incentive plans

* Tuition reimbursement and professional development opportunities

Premier at a glance:

• Ranked #1 on Charlotte's Healthiest Employers list for 2019, 2020, 2022, and 2023 and 21st Healthiest Employer in America (2023)

• Named one of the World's Most Ethical Companies by Ethisphere Institute for the 16th year in a row

• Modern Healthcare Best in Business Awards: Consultant - Healthcare Management (2024)

• The only company to be recognized by KLAS twice for Overall Healthcare Management Consulting

For a listing of all of our awards, please visit the Awards and Recognition section on our company website.

Employees receive:

• Perks and discounts

• Access to on-site and online exercise classes

Premier is looking for smart, agile individuals like you to help us transform the healthcare industry. Here you will find critical thinkers who have the freedom to make an impact. Colleagues who share your thirst to learn more and do things better. Teammates committed to improving the health of a nation. See why incredible challenges require incredible people.

Premier is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to unlawful discrimination because of their age, race, color, religion, national origin, ancestry, citizenship status, sex, sexual orientation, gender identity, gender expression, marital status, familial status, pregnancy status, genetic information, status as a victim of domestic violence, covered military or protected veteran status (e.g., status as a Vietnam Era veteran, disabled veteran, special disabled veteran, Armed Forces Serviced Medal veteran, recently separated veteran, or other protected veteran) disability, or any other applicable federal, state or local protected class, trait or status or that of persons with whom an applicant associates. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. In addition, as a federal contractor, Premier complies with government regulations, including affirmative action responsibilities, where they apply. EEO / AA / Disabled / Protected Veteran Employer.

Premier also provides reasonable accommodations to qualified individuals with a disability or those who have a sincerely held religious belief. If you need assistance in the application process, please reply to diversity_and_accommodations@premierinc.com or contact Premier Recruiting at 704.816.5200.

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