Administrative Assistant 3

The Administrative Assistant plays a key role in supporting the daily operations of the UC Davis Comprehensive Cancer Center's Adult Infusion department. This position ensures the delivery of efficient administrative services to promote smooth clinical workflows and exceptional patient care. The successful candidate demonstrates excellent time management, strong attention to detail, and the ability to maintain confidentiality in a fast-paced, patient-focused environment.

Apply By Date 1/8/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High School Diploma/GED/or equivalent
• At least one (1) year of administrative assistance experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills, interpersonal skills, active listening, problem solving, and critical thinking.
• Skills with professionalism and discretion when handling confidential information.
• Skills in standard office software and systems, including word processing, spreadsheets, and data base applications.
• Skills with practicing effective accounting principles and outstanding math skills to add, subtract, multiply, and divide and compute percentages, averages, etc.
• Ability to maintain accuracy of work and meet deadlines.
• Proven ability to perform self-audit techniques to catch mistakes and maintain high degree of accuracy.
• Skills and abilities with Microsoft Suite, especially Word and Excel in analysis and keeping track of data and work.
• Ability to analyze issues and data, follow-up without being asked, and present information and recommendations in concise terms.
• Proven effective listening skills to work positively with people with diverse backgrounds and levels of education, and ability to effectively confront and clarify issues in an honest, tactful, and diplomatic manner.
• Abilities to work independently, effectively, and efficiently, in an organized, self-directed manner.
• Ability to adapt, initiate, and implement changes.
• Ability to problem-solve effectively and make rapid decisions when necessary.
• Ability to apply sound judgment and effective organizational and business knowledge.
• Ability to train others; ability to enhance performance with effective systems/personnel.
• Skills and abilities to keep accurate records, pay attention to details and records retention requirements.
• Ability to work efficiently and effectively under stress and with many interruptions.
• Skills to work professionally in a team-oriented environment and effectively promote teamwork and group cohesiveness.
• Knowledge and ability to learn and understand the various online systems required for input and reporting such as DaFIS, CAMS, MyTravel, Eclipsys, UCO Buy, PPS, OPTRS, PeopleSoft, and KRONOS.
• Willingness to perform other tasks as requested, which may include cross-training other staff or other duties.
• Ability to know or learn and follow UC Policies and Procedures.

Preferred Qualifications

• Associates degree in related field
• Administrative experience in healthcare.

Key Responsibilities

• 80% - Clinical Operations Administrative Support
• 20% - General Administrative Support

Department Overview

The UC Davis Comprehensive Cancer Center provides comprehensive care for patients with cancer and blood disorders, offering a full spectrum of treatments and access to innovative clinical trials. The Adult Infusion Room delivers outpatient therapies to both oncology and non-oncology patients seven days a week, 363 days a year

Department Specific Job Scope

This position is responsible for a variety of administrative functions that support the operational effectiveness of the Adult Infusion department. Key responsibilities include managing supply procurement processes, coordinating recruitment efforts, maintaining employee time and attendance records, supporting department leadership with calendaring, and facilitating department communications. The ideal candidate is detail-oriented, effective time management, organized, and able to communicate effectively.

POSITION INFORMATION

• Salary or Pay Range: $29.40 - $42.14
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): 8am-5pm
• Location: Cancer Center Expansion (HSP020)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
High quality and low-cost medical plans to choose from to fit your family's needs

• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Ability to lift, move, and/or position patients as necessary to room them and prepare them for exams and procedures. May be required to have the ability to retrieve and file bulky medical record charts (up to 3" thick) stored in filing cabinets and on shelves that may be above shoulder level and below waist level, and to efficiently transport multiple charts weighing 5 to 25 pounds throughout the medical office. Must be willing to work variable days (including holidays, evening hours and weekends), hours and locations as required to meet business needs of the practice.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks