Senior Contracts and Compliance Manager

PURPOSE:

The Sr. Contracts and Compliance Manager position plays a pivotal role in supporting Calumet and its unrestricted subsidiary Montana Renewables, LLC (MRL) Great Falls, MT site working with the Project Director, leading contact/agreement development, contract management and coordination for contracts and work being executed under and in accordance with the Department of Energy's (DOE) Loan Guarantee Agreement (LGA) requirements with MRL. These requirements include various flow downs and tax incentives that require incorporation into various agreements and contracts, with contractors and vendors. Support monthly, quarterly and annual compliance reporting working with Company's legal and senior management, contractors and vendors for securing compliance data. The role requires strong leadership, technical expertise, and cross-functional coordination to manage timelines, budgets, schedules, and stakeholder expectations. This position will also include the coordination between tax consultants in supporting maintenance and turnaround groups with the Inflation Reduction Act (IRA) 45Z enhanced tax credits with respect to labor for contracts and work classification.

KEY OBJECTIVES AND RESPONSIBILITIES:

• Lead role in managing LGA Phase 2 execution agreements, including preparation, negotiating, and coordination of agreements for engineering, consulting, licensor, NDA, procurement, construction, construction management, etc. Additionally, working with turnaround, tech services and maintenance on IRA 45Z requirements for compliance execution of work
• The Sr. Contracts and Compliance Manager ensures that the flow down requirements and references contained within the DOE Loan Guarantee Agreement (LGA), IRA 45Z, as well as are incorporated into the Engineering, Procurement, and Construction (EPC) contracts; Purchase Orders (PO); equipment agreements, consulting agreements, etc.
• Support monthly reporting to the DOE and senior management
• Work closely with identified Company third-party consultants for both IRA 45Z and DOE LGA legal and compliance support
• Knowledgeable of the EPC agreement and DOE LGA requirements and support the project team and corporate in complying with the Conditions Precedent ("CPs")as they relate to the Phase 2 portion of the LGA.
• Incorporate the CPs, as applicable to the Phase 2 execution of the LGA contracts and work
• Coordinate and manage procurement activities for Phase 2, including KPIs, procurement, compliance, auditing activities that support the agreements, POs, and reporting.
• Work closely with corporate and site procurement groups for LGA Phase 2 as well as IRA 45Z requirements for execution of work
• Establish project procedures or workflow processes consistent with the DOE, LGA and EPC contract requirements including the DOE flow downs for maintaining compliance.
• Working with the contractors in support of compliance for LGA Phase 2 execution, maintenance, and turnaround activities for 45Z for weekly payroll reporting, certification and wage determinations.
• Take the lead on all contractual matters, including contract compliance, change management, and claim mitigation strategies. Responsibilities include analyzing the basis and extent of change, tracking claims, monitoring progress, claims resolution, and disputes, working with project controls personnel on these items.
• Maintain ongoing communication with corporate legal, compliance, project and plant management, as appropriate.
• Manage relationships with consultants, vendors, and DOE agencies with compliance activities
• Provide guidance, training and mentoring to site personnel on 45Z execution and compliance requirements.
• Facilitate or support project meetings and provide regular updates to senior leadership and stakeholders.
• Conduct and/ or support audits as necessary for compliance with the LGA and 45Z flow down requirements and references.

REQUIRED EDUCATION/EXPERIENCES:

• Bachelor's degree in business or engineering in any discipline from a four-year college or university
• Advanced degrees or certifications a plus
• At least 7+ years' related experience and/or training, specifically in managing contracts, including procurement with vendors, for major capital projects and turnaround activities, in oil, gas, and chemical industry
• Knowledgeable of the IRA 45Z and Davis Bacon Act (DBA)requirements as they apply to work at the Great Falls site.
• Become familiar with the Cargo Preference Act of 1954 and applicability to LGA Phase 2 purchases
• Strong knowledge of contracts management, methodologies, budgeting, and procurement processes.
• Competent in the use of computer software applications including Microsoft Office -including Word, Excel, Power Point, Teams, SharePoint and Outlook.
• Familiarity with IRA45Z enhanced tax credits for clean fuel production with respect to compliance with labor requirements including Davis Bacon and Related Acts (DBRA) reporting, wage determination and work classification to maintain maximum tax credits
• Highly motivated, with a demonstrated passion for excellence and taking initiative
• Strong work ethic, willing to do what it takes to get the job done right the first time
• Demonstrated commitment to ethics and integrity
• Passion for safety, with the ability to help us ensure that nobody gets hurt
• Strong interpersonal, written, and verbal communication skills
• Team player with the ability to work independently to meet deadlines, goals and objectives
• Strong organizational skills, time management, and knowing when to dive into details without losing site of the project objectives.

COMPETENCIES:

• Strategic thinking and problem-solving
• Leadership and team coordination
• Risk management and mitigation
• Regulatory and safety compliance
• Contract administration and vendor oversight

WORK ENVIRONMENT:

• The successful candidate must be able to travel to the site, various engineering and vendor sites for meetings, audits and site visits including working in an operating plant for interfacing with operations. Maintenance and construction contractors at times of turnarounds and planned outages.
• This position may involve traveling and interfacing with engineering contractors and vendors at home offices and facilities and may involve assignments for extended periods of time at those locations.
• Must be able to navigate construction environments and wear appropriate PPE when necessary.