Administrative Coordinator TTU

Lubbock

43191BR

ISCE

Position Description

Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Major/Essential Functions

• Provide high-level executive support to the Director of ISCE including: managing a complex calendar of appointments and meetings; drafting correspondence, memos and letters; coordinating business travel (conference registration, hotel bookings, flights); processing P-card expenses and travel expense reports; managing professional membership renewals; and supporting special projects as needed.
• Provide high-level executive support to the Director of ISCE including: managing a complex calendar of appointments and meetings; drafting correspondence, memos and letters; coordinating business travel (conference registration, hotel bookings, flights); processing P-card expenses and travel expense reports; managing professional membership renewals; and supporting special projects as needed.
• Plan and coordinate institute meetings and events: develop meeting materials (agendas, minutes, PowerPoint presentations, brochures) in collaboration with the Media Coordinator; serve as event coordinator for seminars, webinars, workshops, symposia and site visits (managing end-to-end logistics).
• Manage daily office operations for all ISCE suites: inventory control, supply ordering, equipment maintenance and workspace organization; serve as the front-line ambassador, providing excellent customer service and maintaining a professional, welcoming environment for visitors and stakeholders; uphold confidentiality of ISCE information and act with discretion at all times.
• Promote a positive image of ISCE, support the Director and institute staff, and perform other duties as assigned to accomplish the institution's mission.

Knowledge, Skills, and Abilities

Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent. Two years progressively responsible clerical experience. Additional education and/or related experience to equal two years may substitute on a year for year basis.

Required Qualifications

Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Professional/Personal References, Recommendation/Referral, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Hourly Pay Range

$19.47 - $25.29 - $31.15

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

Travel Required

Up to 25%

Shift

Day

Grant Funded?

Yes

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.