New

Administrative Coordinator

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Dec 11, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	URA-AFT Administrative
Department	SA-Dean of Students
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for The Offices of the Dean of Students within the Division of Student Affairs. This position reports directly to the Associate Dean of Students and Director of Student Affairs Compliance & Title IX and provides administrative support to all staff members within the Office of Student Affairs Compliance & Title IX and Restorative Justice. The Administrative Coordinator is a valued team member and will attend all staff meetings and one-on-one meetings with their supervisor. Among the key duties of the position are the following: Implements internal office procedures and administrative guidelines to ensure that operational and administrative systems are maintained in an efficient manner consistent with university and departmental policies, and in alignment with the mission, vision, role, and goals of the university and the Division of Student Affairs in particular. Provides support for the daily operations of the Offices of the Dean of Students, specifically in the areas of Title IX and Restorative Justice. Assists with the scheduling and coordination of in-person and remote meetings, events, trainings, and education programs, specifically in the areas of Title IX and Restorative Justice. Oversees interns, volunteers, and/or work study students for the Office of Student Affairs Compliance & Title IX and Restorative Justice. Completes other duties essential to the operations of the Offices of the Dean of Students. Analyzes and synthesizes a range of data and produces necessary reports for the Title IX and Restorative Justice units and upper-level administration that will be used to improve overall operational goals. Coordinates Intern onboarding processes and training as it relates to providing information on expectations for student staff payroll recording. Exercises independent judgment and will be accountable to perform ongoing evaluation and improvements related to administrative functions within the areas of Title IX and Restorative Justice.
FLSA	Nonexempt
Grade	04
Salary Details
Minimum Salary	59893.480
Mid Range Salary	73909.480
Maximum Salary	87925.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree and at least two (2) years of professional experience that demonstrates knowledge and understanding of office administration, organization, coordination, and facilitation; or an equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must excel at maintaining privacy and handling sensitive information. Must possess excellent written and verbal communication skills, with ability to compose simple correspondence. Excellent interpersonal skills, including the demonstrated ability to work with diverse populations. Demonstrated ability to possess a calm demeanor when communicating with different constituencies and diverse audiences in high volume and high stress environments. Must have excellent organizational skills and be able to handle multiple tasks while maintaining composure, performing duties satisfactorily, and adhering to deadlines. Computer proficiency in Microsoft Office Suite, Outlook and virtual platforms such as Zoom, Box, etc. Must be able to work both independently and as a constructive, collaborate member of the Offices of the Dean of Students team.
Preferred Qualifications	Previous work experience in a university setting. Previous experience of purchasing, contract preparation, bid processes, and onboarding systems.
Equipment Utilized	Experience using Windows, Microsoft Office (Outlook, Word, Excel), Office 365, web browsers, Adobe, Zoom, and Box.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST2482
Posting Open Date	12/11/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement