Research Assistant II

Newton-Wellesley Hospital
United States, Massachusetts, Newton
2014 Washington Street (Show on map)
Dec 10, 2025
The Research Assistant II will support clinical studies (prospective or retrospective, with IRB protocols), epidemiologic databases, chart reviews, a tissue repository coordination, and other population-based research not related to clinical trials or laboratory. Assists with reporting and developing new research proposals-trains and orients staff. Does this position require Patient Care? No Essential Functions & Responsibilities: -Responsible for data collection, management, manipulation, analysis, and reporting. -Study cohort management. -Outreach communication with subjects, conducting mailings, follow-up on mailings, and obtaining necessary documents. -Assists with preparing progress reports with basic prescriptive statistics. -Gathers information to aid in the development of future research proposals. -Trains and orients new staff. -Administrative & Meeting Support -Coordinate, submit and maintain weekly research team meeting calendar -Prepare/distribute agendas and meeting minutes -Track action items and deadlines and supervise completion with student research volunteers -Coordinate onboarding/ Support onboarding processes for new research staff, including Epic access, credentials, and compliance training -Serve as primary point of contact for troubleshooting -Support student interns, including onboarding, training, and stipend management IRB Protocol & Consent Management: -Draft and submit IRB protocols, amendments, continuing reviews via Insights website -Design/revise informed consent forms and recruitment materials -Maintain regulatory binders and communication with the IRB for each project -Communicate with pathology, radiology, and clinical teams to coordinate prospective collections Data Access & Agreement Management: -Coordinate, submit and maintain multi-institutional data use agreements/data transfer agreements legal/compliance department via Insight website. -Track expiration/renewal of all agreements Data Management: -Design and maintain REDCap databases -Export cleaned datasets for statistical analysis and summary reporting -Assist in drafting, reviewing and submitting manuscripts, tables, and figures for completed research projects. Liaison & Communication Duties: -Schedule/document student research meetings -Multi-Institutional Liaison: Coordinate with affiliated institutions/divisions, maintain joint deliverables -Multidisciplinary Liaison: Schedule/document cross-departmental planning (radiology, pathology, etc.) -Industry-Sponsored Liaison: Coordinate with sponsors, track protocol milestones. Competencies: -Ability to clean, prepare, and export datasets for statistical analysis (knowledge of Stata, SPSS, R, or SAS preferred) -Proficiency with REDCap (database design, branching logic, data validation, exports) -Strong Microsoft Office Suite skills (Word, Excel - including pivot tables/charts, PowerPoint, Outlook) -Familiarity with reference management software (EndNote, Zotero, or Mendeley preferred) Education & Qualifications: Bachelor's degree in Public Health, Health Administration, Biology, Biomedical Sciences, Biomedical Engineering, Nursing, or related health/life science field required Master's degree in public health (MPH), Health Administration (MHA), Clinical Research, Biomedical Engineering, Health Informatics, Nursing Science, or related discipline preferred Equivalent experience in clinical research administration may be considered in place of an advanced degree Skills: Excellent organizational and project management skills with the ability to track deadlines, action items, and deliverables Strong written and verbal communication skills, including meeting coordination, agendas, and minutes Strong knowledge of IRB processes, human subjects research protections, HIPAA, and regulatory compliance Experience drafting and managing IRB protocols, consent forms, and recruitment materials Familiarity with Data Use Agreements (DUAs), Data Transfer Agreements (DTAs), and compliance systems (e.g., Insight/eIRB) Ability to draft, review, and support manuscript preparation (tables, figures, formatting) Competencies: Ability to clean, prepare, and export datasets for statistical analysis (knowledge of Stata, SPSS, R, or SAS preferred) Proficiency with REDCap (database design, branching logic, data validation, exports) Strong Microsoft Office Suite skills (Word, Excel - including pivot tables/charts, PowerPoint, Outlook) Familiarity with reference management software (EndNote, Zotero, or Mendeley preferred) Physical Requirements Standing Frequently (34-66%) Walking Frequently (34-66%) Sitting Occasionally (3-33%) Lifting Frequently (34-66%) 35lbs+ (w/assisted device) Carrying Frequently (34-66%) 20lbs - 35lbs Pushing Occasionally (3-33%) Pulling Occasionally (3-33%) Climbing Rarely (Less than 2%) Balancing Frequently (34-66%) Stooping Occasionally (3-33%) Kneeling Occasionally (3-33%) Crouching Occasionally (3-33%) Crawling Rarely (Less than 2%) Reaching Frequently (34-66%) Gross Manipulation (Handling) Frequently (34-66%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Newton-Wellesley Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.