Admin Assistant to Dir

University of New Mexico
Hourly: $18.81 - $24.52 dependent upon education, experience and equity
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
Dec 09, 2025
Requisition ID req35327 Working Title Admin Assistant to Dir Position Grade 09 Position Summary The UNM Department of Psychiatry and Behavioral Sciences is seeking an outgoing, highly motivated professional to join the administrative team as an Administrative Assistant to the Director. This person will support the Department Vice-Chairs, program directors and other faculty and staff. They will interact with multiple aspects of our large, complex department which has approximately 250 faulty, staff and learners in multiple facilities and divisions. The ideal candidate will be extremely organized, articulate, well-focused, and creative, with excellent customer service skills, a "can-do" attitude and the ability to maintain confidentiality. The position requires a positive and self-motivated individual with demonstrated problem solving, interpersonal, and communication skills. Responsibilities of this position include: Providing confidential secretarial and administrative support for department directors/vice chairs/leadership: composing correspondence, screening and evaluating incoming and outgoing correspondence; complex scheduling; coordinating travel arrangements; facilitating meetings. Researching information, gathering data, coordinating projects/initiatives; record keeping, report preparation and presentations; data management, reports and summaries. Maintaining databases, records and administrative/organizational systems, working extensively in Smartsheet, inputting data and creating systems, tracking admin processes, contracts and administrative tasks. Fiscal responsibilities: purchasing supplies; booking travel; membership renewals, etc. Tracking budget allocations; performing expense reconciliation and reporting. Holding and maintaining in good standing a UNM Purchasing card. Serving as key point of contact being present on-site, desk reception, managing phones. The Department of Psychiatry & Behavioral Sciences is a multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems. Find out more here: https:// hsc.unm.edu/medicine/departments/psychiatry/ See the Position Description for additional information. Conditions of Employment Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. If located at the UNM Children's Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks. Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Excellence in providing administrative support at the director level Demonstrated experience coordinating complex meetings and travel Expertise with Smartsheet and MS Office programs Experience with UNM Banner and ChromeRiver, UNM policies and procedures Strong interpersonal, written and verbal communication skills Desire to provide excellent customer service Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Psychiatry Administration (451B) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $18.81 - $24.52 dependent upon education, experience and equity Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 12/15/2025 Eligible for Remote Work Yes Eligible for Remote Work Statement Position eligible for hybrid remote work after successful completion of probationary period and necessary training. Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. To be considered, applicant must supply completed application; cover letter detailing why qualified for the position; resume; professional references, preferably supervisory. Successful candidate must also provide required documentation of meeting minimum qualifications. *Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.