Accounting Specialist

Spectra Tech has an immediate need for an Accounting Specialist for our corporate office in Oak Ridge, TN.

Job Description: Accounting Specialist

Accounts Payable/Accounts Receivable

Key duties include verifying invoice accuracy, matching invoices with purchase orders, invoicing clients at month end, and resolving discrepancies with vendors. These roles also often require strong organizational skills and proficiency with accounting software.

Key responsibilities:

Invoice processing: Receive, review, and verify vendor invoices for accuracy and proper authorization. Enter invoices into the accounting system for payment processing.

Invoicing and Billing: Prepare and send accurate invoices to customers for goods or services provided.

Collections: Follow up on overdue accounts, contact clients regarding past-due balances, and negotiate payment arrangements when necessary

Data entry: Accurately enter invoice and payment data into the accounting system.

Account reconciliation: Reconcile vendor statements to ensure accuracy and resolve any outstanding balances or discrepancies.

Discrepancy resolution: Investigate and resolve any discrepancies between invoices, purchase orders, and other financial documents.

Reporting: Generate accounts receivable aging reports and assist with month-end closing processes and financial reporting.

Process Improvement: Streamline processes to improve efficiency and cash flow.

Qualifications and skills

Education: Associates degree in Finance or Accounting, Bachelor's degree in Finance, Accounting, or Business Administration. Minimum 4 years of experience.

Experience: Previous experience in accounts payable or a similar role is typically necessary. Technical proficiency with computers, accounting software, and data entry is required.

Software proficiency: Experience with accounting software (e.g., Unanet, Oracle Products, QuickBooks) and the Microsoft Office Suite is essential.

Organizational skills: The ability to manage multiple tasks, deadlines, and invoices accurately.

Communication: Strong oral and written communication skills to interact with vendors and internal staff. Strong attention to detail and able to prioritize and manage multiple tasks

Confidentiality: Must be able to handle sensitive financial information with discretion.