New

Legal Billing Specialist | Chicago

Vaco
$58,000.00 - $70,000.00 / yr
401(k), retirement plan
United States, Indiana, Indianapolis
Dec 06, 2025
Legal Billing Specialist Our client is seeking an experienced and detail-oriented billing specialistto support its billing and finance team. Duties and Responsibilities: Accurately and efficiently process complex legal billing in accordance with client fee arrangements, including discounts, split billing, and electronic billing requirements. Ensure full compliance with the firm's billing policies, procedures, and monthly billing cycle deadlines. Maintain accuracy and integrity of billing system data, including billing lists, rules, and client-specific exceptions. Generate, review, and revise client pre-bills (BIMs) in coordination with attorneys and legal support staff. Transfer or adjust charges to ensure proper client/matter allocation. Work directly with leading eBilling platforms (e.g., Legal Tracker, TyMetrix, Collaborati) to prepare, submit, and troubleshoot electronic invoices. Ensure timely distribution of final bills and monitor submission status to avoid delays or rejections. Communicate professionally with attorneys, clients, and legal assistants regarding billing requirements and guidelines. Respond to internal inquiries related to timekeeping and billing processes. Perform other related duties as needed within the billing team. Requirements: Associate's degree in accounting, business, or an equivalent combination of education and experience. Minimum of 1 year general accounting or related professional experience required. Prior legal billing experience-particularly with eBilling systems-strongly preferred. Experience working with legal accounting or billing software is highly desirable. Strong organizational skills and ability to manage multiple deadlines in a fast-paced law firm environment. Ability to analyze billing histories and conduct basic financial analysis with accuracy. Proficiency in Microsoft Office Suite, including Excel. Familiarity with eBilling platforms and LEDES billing formats. Exceptional attention to detail and strong numeric aptitude. Excellent interpersonal communication skills with the ability to collaborate effectively with attorneys and staff. Demonstrated ability to build positive working relationships and contribute as a cooperative team member. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.