Meetings & Events Intern

The Meetings & Events intern will support the successful execution of meetings and conferences by assisting with planning, logistics, and registration processes for API industry segments and committees.

Projects and Tasks

• Work with API Meeting & Events Managers to enter meeting details, and manager workflows in Cvent.
• In collaboration with Meetings & Events Managers, coordinates logistics for assigned events, including:
  1. Room selection and setup.
  2. Food service arrangements and menu selection.
  3. Audio visual, technical and electrical requirements.
  4. Transportation and site staffing.
• Assist the API Sr. Director, Events to coordinate logistics for the API Summer Picnic
• Respond promptly to inquiries, documenting messages and escalating urgent requests within 24 hours

Qualifications

• Degree in Hospitality Management, Event Planning or Travel and Tourism Management Preferred
• Ability to follow instructions and adhere to program policies and procedures.
• Strong attention to detail.

Physical Requirements

• Able to remain in a stationary position working on a computer
• Move about the office to access office machinery, meeting rooms, etc.
• Operate a computer and other office machinery such as printers and copy machines
• Transport items and equipment up to 25 lbs. on occasion

This job outline describes the typical accountabilities and requirements of the position and should not be construed as an all-encompassing description of every duty performed by or expected of the incumbent.

EEO Statement

API is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace. All aspects of employment will be based on merit, competence, performance, and business needs. Our success in maintaining a reputation for professional excellence depends on selecting the best qualified candidates. Achieving this objective means that no employee or applicant for employment will be discriminated against because of race, color, religion, age, gender expression or identity, sexual orientation, pregnancy (including childbirth, related medical conditions, breastfeeding, and reproductive health decisions), genetic information, national origin, disability, marital status, personal appearance, family responsibilities, political affiliation, matriculation, credit information, the status as a victim or family member of a victim of domestic violence, stalking or sexual offense, or any prohibited basis under federal, state or local law.

API is committed to providing access, equal opportunity, and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Human Resources Department via email at HumanResources@api.org.

Candidates are typically hired at a point in the salary range based on prior experience, education, and market demand for the role; candidates are also compared internally to their peers.

API offers a comprehensive benefits package for our employees and their families. More information about our benefits may be found at api.org/about/careers/benefits.