Payroll Coordinator

The Payroll Coordinator supports accurate and timely payroll processing for a multi-discipline architecture and engineering firm. This role helps maintain compliant payroll practices across project teams and offices, ensures employee data is up to date, and coordinates closely with People & Culture and accounting to support billing, project reporting, and labor compliance. This is a full-time position paid bi-weekly on an hourly basis.

Life at Parkhill

Prepares and processes regular and off-cycle payrolls for salaried, hourly, and projectbased staff across multiple locations
• Maintains accurate employee payroll records, including new hires, transfers, promotions, and terminations
• Reviews bi-weekly timesheets to ensure compliance with firm policies, FLSA rules, and project contract requirements
• Enters payroll adjustments such as bonuses, retro pay, reimbursements, and paid leave
• Responds to employee questions regarding pay, deductions, and timekeeping
• Reconciles payroll reports and support internal and external audits, including FAR overhead audits when applicable
• Ensures payroll practices comply with federal, state, and local requirements
• Assists with year-end processes such as W-2 distribution and payroll reporting
• Collaborates with People & Culture and Accounting to support staffing, labordistribution, and project cost reporting
• Other duties as assigned

• Experience in payroll administration; experience in A/E, consulting, or professional services a plus
  Understanding of wage/hour rules and multi-state payroll requirements
  Familiarity with timekeeping practices common in project-based environments
  Strong attention to detail, accuracy, and confidentiality
  Proficiency in Excel and payroll/HRIS systems
  Effective communication and customer service skills
  Experience with Deltek Vantagepoint, or similar project-based systems, preferred
• Associate degree in accounting, business, or related field, preferred

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include:

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.

• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.

• Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.

• Well-Being: mental health care, culture committees, wellness program, charitable giving match.