Research Administrator 3

Under the general direction of the Research Manager, the Research Administrator 3 is responsible for analyzing and reconciling more than $17 million in contract and grant expenditures to ensure alignment with budget projections. The role requires seasoned expertise in research administration, including independent management of complex proposals and awards involving multiple investigators and subawards, full compliance with sponsor and institutional policies, and guidance to less experienced staff.

Key Responsibilities

• Analyze and reconcile contract and grant expenditures to ensure accuracy and alignment with budgeted projections.
• Independently develop, manage, and oversee research awards and related transactions in compliance with sponsor and institutional policies.
• Maintain complete and accurate contract and grant records.
• Prepare and process financial and award-related transactions for institutional approval.
• Manage complex proposals and awards, including those with task budgets, option years, multiple investigators, and multiple subawards.
• Provide guidance and support to less experienced research administration staff.
• Research issues, analyze financial data, prepare reports, and make recommendations.
• Meet monthly with Principal Investigators to review account status and financial activity.
• Provide accurate monthly financial reports to PIs, the CAO, and the Finance Manager.
• Develop budget projections and make adjustments as needed to maintain financial accuracy.
• Oversee purchasing, invoice processing, and expense reimbursements for contracts and grants in accordance with approved budgets.

Apply By Date: December 5^th, 2025, at 11:59PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload a license and/or certification if required for the position

• Bachelor's degree in Finance, Accounting, Health Administration, or related field of study, and/or equivalent experience and training
• Experience performing complex financial analysis and customized reporting
• Experience managing a significant volume of transactions in a fast-paced environment
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
• Thorough knowledge of applicable compliance requirements related to the use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports
• Skills to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas
• Current knowledge of compliance regulations in all areas of research administration
• Demonstrated knowledge of generally accepted accounting, fiscal, and reporting principles

Preferred Qualifications

• Completion of the UC Davis Research Administration Certificate Series program
• Knowledge of the UC Davis Systems, including Aggie Enterprise, Aggie Expense, Oncore, UC Path, and Cognos

Key Responsibilities

• 70% - GRANT MANAGEMENT, CONTRACTS, AND ADMINISTRATION
• 25% - FINANCIAL MANAGEMENT
• 5% - EFFORT REPORTING

Department Overview

The Department of Pediatrics is committed to creating the healthiest future for all children and families. Its mission centers on delivering exceptional patient care, conducting transformative research, advancing innovative medical education, and engaging in community-based advocacy. Through collaboration, excellence, and a dedication to equity, the department works to improve health outcomes and inspire meaningful, lasting change for children locally and beyond.

POSITION INFORMATION

• Salary or Pay Range: $2,666.67 - $4,758.62
• Salary Frequency: Bi-Weekly
• Salary Grade: 21
• UC Job Title: RSCH ADM 3
• UC Job Code: 006206
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100% Full-Time
• Shift (Work Schedule): TBD (08 hours)
• Location: Ticon II, Sacramento, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources, and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial, and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations, and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html.

• High-quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits, including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program, including access to free mental health services
• Supplemental insurance offered, including additional life, short/long term disability, pet insurance, and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles, including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco-free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis-owned or leased property, indoors and outdoors, including parking lots and residential space.
  
  

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position.

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation, clearance, and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures, and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan, and our strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere #CA-ZM

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks