Research Project Coordinator

Department: MED-Neurology
Salary/Grade: EXS/5

Target hiring range for this position will be between $51,346-$64,473 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Marketing Statement:

This is a position in the Department of Neurology at Northwestern University. The research group led by Dr. Lesli Skolarus, conducts research focused on stroke prevention and optimizing stroke and improving stroke survivorship and their caregivers. Our studies involve hospital, community, and technology-based approaches and emphasize implementation, community partnership, and participant-centered design.

We are seeking a Research Project Coordinator to support multiple ongoing projects, including: 1) a multi-site text-messaging-based study; 2) a web platform designed to improve positive emotion among stroke survivors and caregivers; and 3) a study involving multiple-phase design of a future intervention to help stroke survivors and caregivers.

The coordinator may recruit participants, conduct in-person and remote semi-structured interviews with stroke survivors and caregivers at multiple follow-up timepoints, participate in qualitative analysis, and may assist with manuscript preparation. If involved in recruitment, this would be done from Northwestern Memorial Hospital and our community partner hospitals and completing study visits in the community or virtually depending on project needs. The position will also support partnerships with community organizations and contribute to maintaining and expanding meaningful relationships with community leaders, research teams, and collaborators. Additional responsibilities include assisting with IRB submissions and contributing to community and academic presentations.

This role operates within a dynamic research environment where project priorities, timelines, and methods may evolve as studies progress. The coordinator must be comfortable navigating ambiguity, adapting to changing project needs, and independently determining the steps required to move work forward. Spanish language skills are welcome.

Job Summary:

Manages daily operations of a biomedical &/or social-behavioral research study involving multidisciplinary teams of colleagues, sponsors & other external project stakeholders. Monitors study performance, analyzes & review results, & supervises development & implementation of new protocols. Assigns work & supervises study staff & reviews technical operations ensuring that all processes, protocols & procedures are quality controlled & functioning up to standards. Develops implements & administers budgets, grant & administrative procedures. May co-author scientific papers for presentation & publication & coordinates writing, submission & administration of grants. Ensures that all study activities are completed by strictly following Good Clinical Practices (GCP) & all current local, state, & federal laws, regulations, guidance, policy & procedure developed by the NU Institutional Review Board (IRB), Food & Drug Administration (FDA) Code of Federal Regulations (CFR), & the International Conference on Harmonization (ICH).

Please note: Supervisor provides objectives, deadlines and specific instructions only for new, difficult, and/or unusual work. Work is reviewed upon completion and only occasionally to verify technical accuracy and compliance with practice, policy, and procedures. EE informs supervisor of on-going progress and/or potentially controversial matters.

Specific Responsibilities:

Technical

• Leads execution & control of a biomedical &/or social science project or research study.
• Coordinates processing & analysis of data, conduct of experimental tests & procedures
• Develops new &/or revised research methodologies.
• Ensures completion of study activities per protocol including recruitment.
• Ascertains pretreatment & eligibility requirements.
• Obtains informed consent.
• Registers participant with appropriate sponsor.
• Interviews & obtains medical & social histories.
• Collects data from medical records.
• Administers, schedules &/or scores tests.

Administration

• Oversees & manages collection, maintenance, analysis & evaluation of data that will be used in grant submissions, presentations & publications.
• Ensures that information is entered correctly into databases.
• Assists PI in reviewing, analyzing, interpreting, summarizing, formatting, editing, & preparing tables, charts, graphs, progress & final reports, etc.
• Coordinates between sponsoring agencies, collaborating organizations &/or other research &/or educational institutions.
• Ensures that all study documents associated with current local, state, & federal regulatory guidelines, requirements, laws & research protocols are completed in a timely manner.

Finance

• Manages lab/study budget & inventory including purchasing of supplies & services ensuring that they are necessary, reasonable & project related.
• Orders & maintains inventory of study supplies.
• Distributes intra-departmental charges.
• Negotiates with vendors, obtain quotes & arrange for demos of large equipment.

Supervision

• Trains, directs, assigns duties to & supervises research staff, students, residents &/or fellows.
• Acts as a mentor in regard to education of junior coordinators.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as social or health science or related; OR appropriate combination of education and experience and 3 years' research study or other relevant experience required; OR

• Successful completion of a full course of study in an accredited college or university leading to a master's or higher degree in a major such as social or health science or related; OR appropriate combination of education and experience and 1 year research study or other relevant experience.

• Supervisory or project management experience required.

• Must complete NU's IRB CITI training before interacting with any participants & must re-certify every 3 years

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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