New

Administrative Support Specialist

University of North Carolina Charlotte

$35,608 - $45,000

United States, North Carolina, Charlotte

Nov 19, 2025

Administrative Support Specialist

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	000268
NC Salary Grade Equivalency	GN06
Classification Title	Administrative Support Specialist - Journey
Working Title	Administrative Support Specialist
Salary Range	$35,608 - $45,000
Anticipate Hiring Range	$35,608 - $44,510
FLSA Status	Non Exempt
Division	Business Affairs
Department	Financial Services (Adm)
Work Unit	Controller
Work Schedule	8:00 am - 5:00 pm; Monday - Friday, flexible work schedule available This position maybe eligible for telework schedule of up to two (2) days once onboarding into position is complete and with supervisor approval.
Primary Purpose of Position	Reviews and verifies W-9's submitted for appropriate setup in Banner and the 49er Mart Vendor Master file. Enters all vendors in Banner and 49er Mart following appropriate guidelines and tax policies, and following the data standards established for vendor setup. Serves as primary back-up for direct deposit setup for employees, students, and vendors. Works with supervisor to establish workshop presentations and training opportunities for the campus as well as one-on-one sessions as needed for new hires. Is primary position for developing vendor process documents and vendor form changes. Is the lead overseeing the temporary and student employees on document imaging and mail processing. Is the primary contact for the Total Supplier Management portal for questions from vendors, customers, or departments.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
Essential Job Duties	Reviews and verifies W 9's submitted to AP for appropriate set up in Banner and the 49er Mart Vendor Master file. Enters vendors in Banner and 49er Mart following appropriate guidelines and tax policies, and following the data standards established for vendor set up. Serves as primary for developing vendor process documents and vendor form changes. Point of contact for the Total Supplier Manager portal for vendors, customers, or department questions.
Other Work Responsibilities
Departmental Preferred Experience, Skills, Training/Education	Experience in a high-volume processing setting. Experience working in an institution of higher education. Experience working with Banner Finance / ERP system, Jaggaer/e-procurement system. Ability to independently review and process requests to assure compliance with the aforementioned regulations is highly desired. Strong attention to details.
Necessary Licenses or Certifications
Work Location	Reese 3rd Floor
Posting date	11/19/2025
Closing date	12/04/2025
Proposed Hire Date	01/05/2026
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience?
- Yes - I have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience
- No - I do not have at least a high school diploma /GED and at least one year of related office experience.
*
Do you have experience working in a high-volume processing setting as it relates to this position? If so, please indicate your experience.

(Open Ended Question)
*
Do you have experience working in any of the listed systems, Banner Finance / ERP system, Jaggaer/e-procurement system? If so, please indicate which system(s) and your experience/proficiency within that system.

(Open Ended Question)
*
Do you have experience working in higher education as it relates to this position? If so, please indicate your experience and ensure that experience is clearly indicated on your application and resume.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest

Optional Documents

Contact Information for References