Fleet Safety Manager

Job Description:

Works directly with the company's management, supervision and trade personnel to implement the company's Safety and Health Management System focusing on all aspects of fleet safety and compliance with DOT Federal Motor Carrier Safety Administration and subordinate State program regulations within our organization. The position provides leadership to guide operational managers and company drivers in setting and achieving strategic safety objectives, ensuring regulatory compliance and continuous improvement aligned with the company's core values.

Essential Duties and Responsibilities:

• Operational Leadership: Serve as the leader of the Company's Fleet Safety Management initiatives by coaching, and mentoring others to ensure compliance with the Company's Fleet Safety Management initiatives. Provide direct support to business unit leadership and drivers to ensure compliance and continuous improvement. Balance technical expertise with strong interpersonal skills to promote teamwork and collaboration, ensuring that best practices are effectively and consistently integrated at all levels. Collaborate with other business unit leadership to integrate fleet safety initiatives into overall company operations. Build relationships with team members to promote a safety-first mindset and encourage open communication.

• Fleet Safety Management: Develop, implement, and maintain comprehensive Fleet Safety Management Standard Operating Procedures (SOPs) in compliance with federal and State DOT / FMCSA regulations and OSHA standards. Stay current with DOT regulations, OSHA standards, and industry best practices to ensure compliance and mitigate risks Regularly review and revise SOPs to reflect changes in regulations, technology, and best practices. Develop and enforce driver qualification standards, ensuring all drivers possess the necessary credentials, including a valid Commercial Driver's License (CDL) and Non-CDL Licenses. Develop and maintain a compliance calendar to track important deadlines and requirements. Partner with operations support personnel and provide guidance to facilitate compliance with vehicle maintenance, licensing, titling and IFTA requirements. Prepare and submit necessary reports and documentation to regulatory agencies as required.
• Driver Management: Develop and enforce driver qualification standards, ensuring all drivers possess the necessary credentials, including a valid Commercial Driver's License (CDL) and Non-CDL Licenses. Develop and implement a driver performance evaluation system to assess and improve individual driver skills and safety awareness. Implement and manage telematics systems to monitor driver behavior, and safety compliance. Manage 3rd party services involved in driver qualification process, MVR monitoring and compliance scores. Utilize data analytics to drive improvements in fleet safety. Address and resolve driver-related safety issues and concerns in a timely manner. Stay updated on emerging technologies and trends in fleet management.
• Team Leadership: Drive overall performance. Supervise, mentor, and manage staff and support personnel to ensure the effective implementation of the Company's Fleet Safety Management program. Build a collaborative and supportive environment that encourages continuous learning, development, and leadership. Provide clear direction, set expectations, and ensure accountability, empowering the others to take ownership of their roles and responsibilities per the Company's Fleet Safety Management program. Develop leadership capabilities within staff and develop management successors.
• Audits and Inspections: Conduct regular audits and inspections of fleet operations to ensure adherence to protocols. Monitor and analyze fleet safety performance metrics, identifying areas for improvement and implementing corrective actions. Provide leadership Ensure staff initiates, performs and documents safety and health audits, inspections and safety conversations. Provide coaching to safety staff and operations managers to communicate and support the implementation of corrective and preventative actions. Facilitate operations' involvement and leadership with the safety and health audit, inspection, and conversation processes.
• Incident Analysis and Support: Provide support, on-site at times, during safety incidents or emergencies to ensure proper response and reporting and ensure the implementation of strategies to reduce future occurrences. Facilitate operational ownership and leadership of the incident review process that has a positive impact on future results. Assist corporate insurance personnel in investigating and managing incidents to minimize loss.
• Mitigation Strategies: Partner with operational managers to analyze incident trends and inspection data to develop and execute strategies for reducing incidents, ensuring compliance, and the achievement of business objectives.
• Training and Communication: Conduct regular training sessions and safety meetings to promote safe driving practices and compliance with company policies. Ensure required team members are trained and adhere to established fleet safety protocols. Train staff on the effective use of telematics tools and data interpretation for safety enhancements.
• Point of Contact: Under the guidance of the VP of Safety, serve as a point of contact with federal, state DOT / FMCSA agencies.

Education/Experience:

• Bachelor's degree in safety and health or equivalent combinations of technical training and experience.
• 10+ years of Fleet Safety Management experience. 3+rs of senior level experience in Fleet Safety Management, preferably within the construction and mining industries.

KnOWLEDGE, Skills and Abilities:

Technical skills:

• Expert-level understanding of federal and state DOT, FMCSA regulations and company safety and health policies/procedures.
• Demonstrated leadership in managing multiple project/facility locations, lead, and prioritize tasks to manage safety programs effectively.
• Experienced in leading a staff to coach, conduct, and document audits, inspections, and/or behavioral observations and conversations.
• Exceptional personal computer skills (MS Suite, Word, Excel, PowerPoint, SharePoint, Phone Apps, Power BI, etc.).
• Strong organization and administrative recordkeeping skills to manage across multiple project/facility locations and multiple staff and operational support personnel.
• Exhibits superior written and verbal communication skills, effectively conveying complex safety information to various stakeholders at multiple projects or facilities.
• Experienced in leading management staff to apply business unit operational means and methods, including leading and lagging indicators; uses this understanding to achieve results.
• Excels in analyzing data to identify trends, training needs, and root cause analysis to facilitate proactive interventions that enhance safety culture. Experienced in mentorship to safety staff, fostering a culture of continuous improvement and operational excellence.
• Advanced competency in comprehensive risk mitigation strategies and policy/procedure development to influence solutions across locations.
• Ability to work in high production environment (50+ hours/week, including nights and weekends) and respond quickly and effectively under pressure and deadlines.

Leadership Skills:

• Strong leadership capabilities to proactively coaching and guiding safety staff, cultivating future leaders and driving the development of a high-performing safety culture.
• Demonstrated ability to skillfully explain information, convey performance expectations and handle sensitive issues with safety staff, with positivity and professionalism.
• Provides critical thinking and direction in prioritizing safety initiatives to align efforts with business goals and optimize safety staff across multiple locations.

• Develops safety staff skills and abilities to influence operations managers to implement the appropriate corrective and preventative actions.

• Applies advanced problem-solving and decision-making skills to address complex safety challenges, guiding the safety staff in developing practical solutions.
• Builds, influences, and encourages strong relationships with safety staff and operations management, positively influencing the safety culture.

• Actively meets with safety staff to plan individual development, provide mentorship and opportunities for skill enhancement, and foster a culture of growth and learning.
• Provides guidance, coaching, and support to help safety staff enhance their skills and achieve their professional goals.
• Actively manages the development of safety staff, providing mentorship and opportunities for skill enhancement, fostering a culture of growth and learning.
• Excellent communication, presentation, and interpersonal skills.
• Convey safety concepts effectively to diverse audiences and various stakeholders, promoting a shared understanding of safety goals and practices.
• Demonstrates a proactive approach to own development by seeking out opportunities to build leadership capabilities and take on additional responsibilities.
• Stays updated with industry trends and actively pursues opportunities for growth and improvement.
• Role model to safety staff and operate with honesty and integrity.

CERTIFICATIONS, LICENSES, AND REGISTRATIONS:

• Valid Driver's License, good driving record required.
• CPR/First Aid certification preferred.
• OSHA 30-Hour and 10-Hour Trainer certification preferred.
• GSP, ASP, CSP or CHST Designation preferred.

Working environment:

• Exposure to various weather conditions (heat, cold, rain, etc.) and in-office setting.
• Requires extended periods of walking, standing, climbing, or bending while inspecting work areas, equipment, and safety practices.
• Must navigate safely around heavy equipment, hazardous materials, and other potential risks.
• May require lifting up to 50 lbs.
• Some travel may be required.

Please Note: This job description is intended as a general summary of the position; however, the individual will be expected to perform any functions or responsibilities that may be assigned from time to time. The functions and responsibilities of the position may change over time, in special circumstances, or on an individual basis. This job description is not intended to limit or otherwise impact the work to be performed or assigned.