HR Specialist

31-Oct-2025

US Herndon, VA-Hybrid

10551BR

Company Summary

As the recognized global standard for project-based businesses, Deltek delivers software and information solutions to help organizations achieve their purpose. Our market leadership stems from the work of our diverse employees who are united by a passion for learning, growing and making a difference. At Deltek, we take immense pride in creating a balanced, values-driven environment, where every employee feels included and empowered to do their best work. Our employees put our core values into action daily, creating a one-of-a-kind culture that has been recognized globally. Thanks to our incredible team, Deltek has been named one of America's Best Midsize Employers by Forbes, a Best Place to Work by Glassdoor, a Top Workplace by The Washington Post and a Best Place to Work in Asia by World HRD Congress. www.deltek.com

Business Summary

Deltek's HR team brings our values to life by creating a fun and inclusive culture to power our employees' success. We're focused on hiring and retaining top talent, designing first-class learning and development programs, and providing benefits and well-living resources to help our employees thrive. If you want to work with amazing people, in an engaging environment that encourages diversity, innovation and collaboration - Deltek could be the home for you!

Position Responsibilities

The Recruiting Coordinator manages candidate and executive travel for North America and EMEA, ensuring timely, policy-compliant arrangements. This role supports recruiting operations, maintains audit-ready records, and serves as a key liaison to ensure a smooth candidate experience. A customer-focused mindset and commitment to process improvement are essential in this global, fast-paced environment. This role is required to be in office 1-3 days per week at Deltek Headquarters, in Herndon, VA.

Key Responsibilities:

• Arrange travel logistics for candidates attending interviews or executive meetings, including booking flights, accommodations, and ground transportation.
• Provide in-person meeting support in Herndon, VA to candidates during interview sessions.
• Maintain and update travel itineraries for candidates and team members, communicating changes or confirmations promptly.
• Liaise with external vendors to secure cost-effective and compliant travel arrangements.
• Monitor and reconcile candidate travel expenses, ensuring accurate documentation for reimbursement and audit purposes.
• Manage and support the candidate travel expense reimbursement process.
• Lead initiatives to improve and globalize travel processes and procedures, maintaining a customer-focused approach.

Qualifications

Required Qualifications:

• Proficiency with Microsoft Office Suite, office productivity tools and recordkeeping systems.
• Experience with supporting process improvement initiatives.
• Excellent proven organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy in documentation and reporting.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Ability to work collaboratively with cross-functional teams.

• Experience with global travel coordination and vendor management.
• Familiarity with background check processes and compliance requirements.
• Experience with Project Management
• Experience with Smartsheet.

Compensation Information

The U.S. salary range for this position is $46500.00 - $81250.00. This range is subject to change as Deltek takes a number of factors into consideration when determining individual base pay, such as location, job-related knowledge, skills and experience. Certain roles are eligible for additional rewards, including incentive compensation and equity.

Benefits and perks listed here may vary depending on the nature of employment with Deltek. Employees have access to healthcare benefits, a 401(k) plan and company match, paid vacation time and holidays, well-living programs, short-term and long-term disability coverage, basic life insurance and tuition reimbursement.

Travel Requirements

10%

Compliance Requirements

Certain roles may have additional privacy, security and compliance requirements to the extent they support Costpoint GCCM or similar product offerings.

EEO Statement

Deltek, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

E-Verify Statement

Deltek, Inc., utilizes the E-Verify program with every potential new hire. This makes it possible for us to make certain that every employee who works for Deltek is eligible to work in the United States. To learn more about E-Verify you can call 1-800-255-7688 or visit their website by clicking the logo below. E-Verify is a registered trademark of the United States Department of Homeland Security.

Applicant Privacy Notice

Deltek is committed to the protection and promotion of your privacy. In connection with your application for employment with us at Deltek, it is necessary for us to collect, store and use information about you ("Personal Data") to administer and evaluate your application. We are the "controller" of the Personal Data you provide us and will process any such Personal Data in accordance with applicable law and the statements contained in this Employment Candidate Privacy Notice. Additionally, we have not sold and do not sell Personal Data you provide to us through the job application process.