Financial Analyst 1 - Biscayne Bay Campus

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

The Financial Analyst 1 provides essential support to the Finance unit at the Chaplin School of Hospitality and Tourism Management (CSHTM), contributing to the efficient and compliant execution of daily financial operations. This role is responsible for processing credit card authorizations and transactions, reconciling accounts, managing reimbursements and invoices, and supporting the submission of Travel Authorizations (TA) and Expense Reports (ER). Additional duties include preparing payroll transfers, assisting with monthly financial close activities, producing financial reports and documentation, and analyzing data to support informed decision-making. The Financial Analyst 1 will work closely with the Director of Finance and the Accountant, playing an active role in both operational tasks and broader financial planning and reporting efforts within a hospitality-focused academic environment.

• Assists with creating and maintaining spreadsheets (e.g., transaction logs, payment trackers, reconciliation templates) to track expenses, cash flow, and financial KPIs.
• Performs data entry and other office functions including monitoring invoices, following up for payments, maintaining records, logs, and files.
• Contacts hotels to request credit card authorizations and obtain folios post-stay for accurate record keeping.
• Reconciles credit card statements, identify discrepancies, and flag issues for resolution.
• Compiles reimbursements packages for the Direct Supported Organization (DSO), ensuring all receipts and documentation are accurately entered and stored in the system. Requests reimbursement from FIU Foundation on a timely manner.
• Assists in the preparation of the annual budget package.
• Prepares and supports creating TA and ER forms for faculty/administrators, ensuring compliance and completeness.
• Performs budgetary transactions for CSHTM, including the generation of Smart Bills, Journals IDs and budget amendments.
• Serves as the vendors, faculty, staff, administration primary contact or technical contact; Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit; Will have access to a third party system (software, gateway, etc.) that processes, transmits, and/or stores cardholder information.
• Manages under the direction of the units Finance Director, the submission of requisitions, purchase orders, and receipts of goods and services. Ensures that all vendors are paid diligently and maintain accurate financial records.

• Experience in Microsoft Suite.
• Experience in bookkeeping, budgeting, or Accounting Principles.
• Experience preparing and managing travel arrangements.
• Experience reconciling financial transactions.
• Proven ability to create, maintain, and update detailed procedural documentation for financial processes and internal controls.
• Experience using dedicated travel and expense management systems (e.g., PeopleSoft) for processing and auditing TAs and ERs.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Required to spend 50% or more of time operating a computer

Criminal Background Check

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.