New

Receptionist - Fox Graduate School Dean's Office

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Oct 08, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Office of the Vice Provost of Graduate Education and Dean of the Fox Graduate School (OVPD) is seeking a motivated and enthusiastic professional to serve as a Receptionist (Administrative Assistant - Intermediate Support), providing support to the Dean's office.This position serves as the first point of contact in the Dean's office, the hub for many graduate activities within the department. Responsibilities: The successful candidate will have the following responsibilities: Welcome and direct visitors Answer phones and general email (ECRM) and direct inquiries to appropriate individuals Order and maintain office supplies Provide support for meeting logistics, including but not limited to scheduling conference rooms, ordering catering, sending meeting invitations, etc. Assist with reconciliation of expenses using SAP/Concur. Create, update and maintain office files. Work closely with Events Coordinator and assist with Fox Graduate School events. Attend and work at several Fox Graduate School events including Commencements, Exhibition, Welcome events, and more. Some working hours for events may be outside the normal core hours of 8am - 5pm. Other duties as assigned Skills and Experience: The successful candidate should have: Proficiency with Microsoft Office or comparable software suite. Excellent interpersonal, organizational, and written and oral communication skills. Flexibility in handling and prioritizing multiple tasks. Self-motivation with the ability to work independently, and a strong commitment to teamwork and inclusiveness. Application: Interested applicants must submit a cover letter of interest and a resume for consideration. Review of application materials will begin immediately and continue until the position has been filled. Work Arrangement: This position is an in-office position in the Fox Graduate School Dean's office with core hours being from 8am to 5pm Monday through Friday. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. 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