Administrative Aide for SWS Construction & Test

This position will support the Program Manager for SWS Construction & Test. The position requires communication with all levels of management, employees within the department, and other departments across the company. Overtime is required as necessary to support the business or Program needs.

The successful candidate will support the Program Manager and wider Program Office team. Responsibilities may include, but are not limited to:

Word processing/EB Correspondence
• Develop and maintain letter/transmittal templates
• Develop and maintain spreadsheets
• Maintain department records
• Manage inventory control and ordering of office supplies
• Process visit requests for department employees
• Maintain department organization charts
• Travel reservations and preparation of expense reports
• Coordinate facility moves
• IT service requests
• Employee severance and retirement preparation
• Consolidating input from all Groton employees as needed

Required:

• High School Diploma or equivalent
• 5 years of administrative experience in an office setting
• Candidate must demonstrate error free word processing capabilities (45 wpm minimum)
• Experience working in a professional environment

Preferred:

• Experience with CITIS and/or SWSNET
• A strong background and experience dealing with technical and administrative departments such as Engineering, Contracts and Finance

• Well-developed interpersonal skills, communication skills
• Motivated self-starter
• Proficient MS Office skills
• Strong verbal, written and organizational skills as well as the demonstrated ability to effectively interact with and integrate a wide range of personnel
• Must be confident in communicating and working with management as well as customer and foreign participants
• Must be reliable, possess a strong team orientation, be customer focused, and have a desire to work in a dynamic, fast-paced environment
• Must be able to coordinate internal and external meetings including invites, reservation of proper conference room, set up, supportive documents, ordering refreshments, and other supporting tasks as required
• Ability to maintain a professional demeanor under stressful situations
• A desire to learn and grow in the position