Administrative Workflow Specialist
 BB&E Inc. | |
life insurance, vision insurance, paid holidays, tuition reimbursement, 401(k)
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| 1701 Kenly Avenue (Show on map) | |
 Sep 17, 2025 | |
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Administrative & Workflow Specialist BB&E is a full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide Environmental Consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors. Position Summary BB&E is currently looking for an Administrative & Workflow Specialist to support the AFCEC/CF and Directorate Admin onsite at JBSA-Lackland, TX. Job Duties & Responsibilities * Provides support to HR processes and procedures in national office locations in the continental US; provides support to Division Chief and Directorate Admin (and acts as Backup for Directorate Admin) in actions to include retirements, promotions, deployments, and PCS * Provides support to the management of IDIQ contracts * Monitors proposal trends for evaluation at Division level * Ensures administrative compliance with Directorate and Division processes and procedures * Compiles, consolidates, and organizes documents, presentation materials, and other information; prepares for Division Chief and Directorate Admin review * Provides meeting support including communications and audio/visual equipment assistance for Division Chief or Col/GS-15 visitors from stakeholder organizations and Directorate Admin * Acts as Division Lead for TMT and Workflow; tracks assignments for timely completion of work assignments through TMT and Workflow; reports completion status to AFCEC/CF and Directorate Admin * Manages distribution lists and mailing lists for Division and Branches * Manages SharePoint access and updates Division SharePoint sites * Provides training, lessons learned, and best practices to assigned technical and management staff * Ensures budgetary processes and procedures are in compliance with Directorate and Division processes and procedures * Prepares travel for Key CF Staff in the DTS program to review/book airfare, hotels, and rental cars * Assists civilians in ATAAPS to ensure payroll and timekeeping compliance * Maintains Division recall and accountability rosters * Maintains Division Chief's calendar and shared Division calendars * Provides records management support, acting as Records Custodian and follows AFRIMS records file plan * Provides strong written/verbal communications support; utilizes software including Microsoft Office Suite Requirements Key Qualifications* U.S. Citizenship and the ability to obtain/maintain Secret Security Clearance is required * Software: Experience with Task Management Tool (TMT) is required; proficiency with MS Office Suite, Adobe, SharePoint, and Outlook is required * Knowledge: Prior military service or detailed working-level knowledge of the Air Force structure is preferred * Strong Communication Skills: Excellent verbal and written communication skills * Organizational Skills: Must have a high degree of organization when performing tasks * Self-Starter: Highly motivated, with the ability to communicate with installation points of contact on a routine basis Experience & Education* Experience: Minimum of 2 years of related experience is required * Education: Minimum of a High School Diploma or its equivalent is required Physical Requirements* Ability to stand/walk/climb/kneel/crouch and remain in a stationary position/sit at least 60% of the time * Ability to operate office equipment, including computer, copy machine, phone, etc. * Ability to use hands to finger, handle or feel objects or controls; reach with hands and arms * Capable of lifting up to 25 lbs. * Ability to see details of objects that are less than a few feet away * Ability to understand the speech of another person, speak clearly so listeners can understand, and talk or hear both in person and by telephone Benefits Compensation, Benefits & Perks* Competitive compensation packages (states not required to list range) or salary range - $minimum - $mid-point (only in states required) * Participation in the Employee Stock Ownership Plan - BB&E is 100% employee-owned! * Discretionary bonus * *Medical, Dental, and Vision Insurance with health care concierge * *Employer provided Short-Term & Long-Term disability * *Employer provided Life insurance * *Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits * *Generous PTO plus 11 paid holidays * Traditional & Roth 401(k) options with fully vested employer match * Tuition reimbursement & professional development * Employee referral program * Employee discounts * Employee Assistance Program (EAP) * Pet insurance discount *Applies only to full-time employees *BB&E is an Equal Opportunity Employer and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. | |