Administrative Assistant

• Procurement & Financial Support:
  • Create and track POs, Change Orders, and REQs in JDE/D365.
  • Receive invoices in JDE/D365, maintain filing systems, research payment statuses.
  • Manage petty cash and vending reimbursements.
  • Coordinate Shipping (e.g FedEx) invoicing and account access.

• Client & Visitor Coordination:
  • Support client visits by confirming TB requirements and dietary restrictions, preparing visitor PPE/Scrub kits, and arranging meals.
  • Maintain clean laundry distribution for client and visitor PPE.

• Memberships & Training Resources:
  • Administer Site AALAS Learning Library account (renewals, seat management, usage reviews).
  • Maintain and renew commercial/industry memberships (AALAS, TBAALAS, APV, ASLAP, etc.).

• Administrative Office Support:
  • Manage mail distribution, shred schedules, and supply orders.
  • Track and renew vehicle registrations for site vehicles.
  • Maintain documentation for donations, community events, and sponsorships.
  • Process and mail checks/funds to corporate.

• Records & Compliance:
  • Collect documentation for audits, inspections, ongoing expenditures and storm/emergency responses.
  • Keep accurate and organized records in Teams and filing systems.

• Other special projects and duties as assigned.

• Education: High school diploma or equivalent required; Associate degree preferred.
• Experience: 2+ years in administrative, coordinator, or office support role.
• Experience with procurement or invoicing systems (JDE, D365 preferred) a plus.

• Proficiency in Microsoft Office Suite and Teams.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information.
• Prior experience supporting a regulated facility or research environment.

• Extended computer and display screen equipment usage.
• Ability to push, pull, lift up to 20 lbs unassisted.
• Stand/walk for extended periods of time.
• Fine manipulation including handling tools, objects, and controls.
• Ability to read and interpret materials, verbally communicate, and hear as required.

• Customer Focus. Identifies, prioritizes and anticipates customer needs and delivers relevant, value-add, solutions to meet and exceed them
• Results Driven. Internal drive toward action to efficiently, timely, and accurately achieve results. Sets high but achievable standards for self and others. Seeks opportunities to improve process and outcomes. Constantly reviews performance to identify areas to develop.
• Efficient. Takes responsibility for own time and effectiveness. Identifies what needs to be done and does it before being asked or before the situation requires it. Able to work things out without having to be shown too often. Seeks opportunities to contribute appropriately without direction.
• Communication. Able to communicate information and ideas clearly and articulately both in oral and written form. Uses appropriate language, style and methods depending on audience and the purpose of communication. Able to convey complex information clearly. Anticipates the information that others will need. Expresses ideas effectively. Practices attentive and active listening.
• Collaboration. Actively supports and contributes to the success of the team. Actively encourages and practices collaboration and cooperation on the team. Shares information and supports other team members. Can get things done with and through others and set realistic objectives. Seeks opportunities to develop others.

Relationship Builder. Develops, maintains, and strengthens strong partnerships with others internally

*This position could be offered at different levels for candidates who qualify with a combination of advanced levels of education and/or years of experience. The salary range will adjust along with the level of the role to match the person's relevant experience and/or education level.

Inotiv is a growing contemporary drug discovery and development company where we "Play to Win" in an industry rich with opportunity. Together, we face challenges and together we win in the delivery of world-class drug discovery and development solutions that impact the health and well-being of people all over the world. There's an opportunity for everyone at all phases of a career, each individual's unique skill set has an impact on the work we conduct. If you have the talent and desire to impact the quality of people's lives, we have the career opportunities to make it happen. Join us in embracing research and science to impact the health and well-being of people all over the world.

Salary will be commensurate with experience and responsibilities. Benefits include health and dental coverage, short- and long-term disability, paid time off, paid parental leave, 401K, and more!

Inotiv is an Equal Opportunity Employer. It is our policy to provide a fair and equal employment opportunity to all persons, regardless of age, race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, disability, national origin, veteran status, or any other basis prohibited by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination and access to benefits and training.