Human Resources / Payroll Specialist

Job Summary:

The position of Payroll / HR Specialist is responsible for a variety of human resources activities for the LaPorte, Indiana facility, including HR administration, processes all aspects of payroll, providing a high level of customer service, and communicate effectively, both orally and in writing. Demonstrate efficiency and flexibility in performing detailed tasks in a fast-paced work environment with frequent interruptions, changing priorities, and deadlines. Must have relevant experience in dealing with sensitive and confidential matters.

The Payroll / HR Specialist will be familiar with the payroll system and will provide instruction to employees, team leaders, supervisors and managers. The Payroll Specialist will perform all functions for payroll processing, print and distribute payroll reports as required, and reconcile payroll.

Job Responsibilities: Job responsibilities and duties may include, but are not limited to, the following:

Payroll & Reporting:

• Process Payroll Cycles: Prepares weekly, bi-weekly, and monthly payroll with precision, ensuring timely reporting and compliance.
• Generating Key Reports: Produces headcount, hours worked, absenteeism, and HR metrics for EHS, Finance, and business units.
• Audit & Accuracy: Verifies payroll output against reports and registers; supports audits and maintains meticulous documentation.

Time & Attendance (T&A):

• System Administration: Manages T&A system setup, vendor coordination, user support, and troubleshooting.
• User Training & Support: Educates T&A users on common errors, promotes accountability, and improves process efficiency.
• Data Oversight: Oversees time collection, coding corrections, LOA tracking, and monitors overtime fluctuations.

Employee Support & Communication:

• Inquiry Resolution: Handles payroll-related tickets and inquiries with discretion, ensuring swift and professional responses.
• Customer Service Excellence: Builds strong relationships across HR, employees, and management through responsive support.
• Orientation & Onboarding: Assists with new hire onboarding and payroll setup during orientation sessions.

HR Operations & Compliance:

• HRIS Administration: Manages employee lifecycle transactions including hires, terminations, and status changes.
• File & Record Management: Maintains I-9s, personnel files, and ensures record retention compliance.
• Legal Compliance: Ensures adherence to employment laws including ERISA, FMLA, FLSA, ADA, OSHA, and COBRA.

Recognition & Projects

• Recognition Programs: Supports service awards and other pay-related employee recognition initiatives.
• Project Participation: Contributes to HR and plant improvement projects, ASAT reporting, and other assigned initiatives.

HR Collaboration & Reporting:

• HR Reporting & Support: Coordinates daily, weekly, and monthly HR reports; provides backup support to HR team members.

Basic Qualifications:

• A minimum of a High School diploma or GED equivalency is required.
• 3 years' HR Payroll Specialist experience; or comparable role.
• Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
• This position entails access to export-controlled items and employment offers are conditioned upon an applicant's ability to lawfully obtain access to such items.

Preferred Qualifications:

• Associate's degree in finance or accounting.

Skills and Abilities:

• Strong attention to detail and ability to multi-task.
• Ability to work within a team and foster teamwork.
• Solid oral and written communication skills.
• Fully proficient with MS Office applications.
• Excel knowledge required.
• Strong computer skills including proficiency in MS Office, especially Excel.
• Ability to observe the highest degree of confidentiality.
• Strong work ethic and ethical standards.
• Results driven and accountable for actions.
• Approachable - easy to talk to, puts others at ease.
• Works independently yet sees others as partners and essential team members.
• Effective communicator in every setting.
• Able to forge strong, trusting, collaborative relationships.
• Sound leadership coaching skills, investigation skills.
• Project management.
• Business acumen.
• Solid analytical and problem-solving ability.
• Demonstrates leadership potential.
• Excellent influencing and negotiating skills.
• Experience and demonstrated skills in creating a diverse workforce and inclusive culture.
• Views safety as a way of life.

Howmet Aerospace Inc. (NYSE: HWM), headquartered in Pittsburgh, Pennsylvania, is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. Our primary businesses focus on jet engine components, aerospace fastening systems, titanium structural parts and forged wheels. With $7.4 Billion in revenue in 2024, our products play a crucial role in enabling fuel efficiency and lightweighting, contributing to our customers' success and making a positive impact on the world. To learn more about the way Howmet Aerospace Inc. is advancing the sustainability of our customers, markets, and communities where we operate, review the 2024 Environmental Social and Governance report at www.howmet.com/esg-report. Follow: LinkedIn, Twitter, Instagram, Facebook, and YouTube.