Database Specialist (DATA SYS ANL 2)

#CA-PS

The Title IV-E Education Program Database Specialist reports to the Title IV-E Program Supervisor and will coordinate the operations of the Salesforce-based California Custom Student Information System (CSIS) and assist with the continuous quality improvement and maintenance of data collection and storage systems consistent with the execution of the CA Title IV-E Program mission and goals.

The Database Specialist serves as a liaison and collaborates with Title IV-E stakeholders to ensure data collection and management in CSIS meets stakeholders' diverse and dynamic information needs. This position will work closely in a highly collaborative manner with the data and evaluation team at the University of California, Los Angeles (UCLA), which is the Southern site of the CA Title IV-E Education Program.

The Database Specialist will lead the Northern region data input and output to ensure accuracy of data and database standards, and serve as a lead contact for the Northern region schools for all data and technical support. The Database Specialist assists with change management processes, documentation of processes, monitoring data security and confidentiality compliance, and assessing data integrity. The Database Specialist conducts data analysis and supports various evaluation and reporting mechanisms in an effective, timely and cost-efficient manner. The Database Specialist will document, report, coordinate, and collaborate with UCLA in integrating stakeholder feedback regarding data information needs and refine practices using a customer service approach.

Apply By Date

9/11/2025 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in business technology, data analytics, information systems, social work, psychology, or related field, or equivalent experience with substantial data coordination, data monitoring, project management, and Salesforce based systems, or similar custom student information systems.
• Experience working with complex data systems such as learning management systems, customer relationship management (e.g., Salesforce) systems, student information systems, or service/case management platforms, including testing, monitoring, and troubleshooting email triggers and automations.
• Experience working independently and collaboratively with a multi-disciplinary team, establishing and fostering cooperative and collaborative working relationships. Effective oral and written communication skills to engage and collaborate productively with a diverse range of stakeholders.
• Experience in data management and data analysis with a focus on best practices with data governance and maintaining keen attention to detail.
• Experience in developing, preparing and designing reports, dashboards, and data visuals for a range of audiences and data literacy levels.
• Exceptional organizational and project management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Demonstrated ability to assess priorities and coordinate workflows across projects to complete tasks in a timely and accurate manner within a high-paced work environment including taking appropriate and immediate action as necessary.
• Demonstrated strong interest and ability to learn, if not skilled in, software and web apps (e.g., Microsoft Office, including advanced Excel skills; Box; Google Workspace; Calendly; Canva; Tableau); at least one statistical software (R, Stata, SPSS); and at least one of the following Survey Platforms (Qualtrics, Alchemer, SurveyMonkey, QuestionPro, with Qualtrics and Alchemer strongly preferred).

Preferred Qualifications

• Salesforce Administrator certification
• Experience monitoring, coordinating, and documenting Salesforce solutions including (but not limited to): formula fields, templates, dashboards and reports.
• Experience testing, monitoring, and troubleshooting pre-configured rules and triggers in Salesforce.
• Experience/ability to create data visualizations, dashboards, and written reports to communicate training information, procedures, and findings to a diverse audience using tools like Qualtrics, Tableau, Salesforce dashboards, and Google suite.

Key Responsibilities

• 35% - Data Systems Management
• 25% - Project Management
• 25% - Analysis, Reporting and Development
• 15% - End User Support and Management

Department Overview

UC Davis Continuing and Professional Education (CPE) is the lifelong learning arm of the university. The division maintains the most diverse portfolio on the campus, with programs spanning pre-college, professional continuing education, workforce development, international academic and cultural exchange, and training services for corporate and agency partners. As a global leader in continuing education, CPE serves learners regionally, nationally and globally, and posts more than 55K enrollments annually making it the third largest UC Extension by enrollment. Beyond its community-facing role, CPE serves as the internal hub for online education in support of other academic units on the campus. CPE employs approximately 180 employees and draws on the expertise of approximately 1,700 instructors.

Department Specific Job Scope

Human Services, a department within UC Davis Continuing and Professional Education (CPE), provides continuing education and professional development programs for the human services workforce throughout California. Within UC Davis Human Services, the California Title IV-E Education Program provides specialized professional education and monetary support to undergraduate and graduate students who intend to pursue or continue a social work career in the field of public child welfare. In partnership with the California Department of Social Services (CDSS), UC Davis Human Services has responsibility for administering this program for the 10 schools of social work in the Northern, Bay Area and Central regions of the state.

POSITION INFORMATION

• Salary or Pay Range: $33.33/hr. - $59.48/hr.
• Location: Davis - This position may be eligible for hybrid remote work arrangements.
• Salary Frequency: Bi-Weekly
• Salary Grade: Grade 21
• UC Job Title: DATA SYS ANL 2
• UC Job Code: 007198
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% Fixed
• Shift (Work Schedule): Manager will advise
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks