SENIOR ADMINISTRATIVE ASSISTANT

BID/JOB ANNOUNCEMENT

SENIOR ADMINISTRATIVE ASSISTANT

Chicago Department of Aviation

MDW-ID Badging Division

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Annual Salary: $60,720.00

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on September 9, 2025

Under general supervision, performs administrative and office management support functions of a complex nature for a city manager, OR supervises staff performing office, clerical and/or administrative functions, and performs related duties as required.

Essential Duties:

* Enter all relevant ID badge applicant information into Pro-Watch.

* Process New Company Registration, New Signatory, and removal or addition of a new signatory.

* Process vehicles permit with due diligence.

* Process financial reports daily as well as process Citation hearings and assist with Administrative Hearing process.

* Prepare hearing report at the end of each court date.

* Assist customers that come to the Compliance office for various services.

* Take fingerprints of ID badge applicants.

* Take a photo of the ID badge applicant

* Screen ID badge application for required information and signatures.

* Serve as 'Proctor' for Advance Driver Testing.

* Serve as 'Proctor' for SIDA video training.

* Telephonically coordinate with CBP Agent regarding Hologram approval/removal.

* Confirm the applicant's identity via two acceptable forms of ID.

* Print ID badge.

* Greet applicants and thank them for coming.

* Process ID badge applicants as a special group.

* Be available to work overtime as assigned by the Supervisor.

Additional duties may be required for this position.

CHICAGO DEPARTMENT OF AVIATION

Location: Chicago Midway International Airport

6201 S. Laramie

Division: Administration I.D. Badging Division

Days Off: Saturday and Sunday

Shift: Monday-Friday

Hours: 8:30 AM to 4:30 PM

THIS POSITION IS IN THE CAREER SERVICE

Minimum Qualifications: Three years of administrative, office assistant or secretarial experience; or an equivalent combination of education, training, and experience.

NOTE: A valid State of Illinois driver's license is required.

NOTE: The candidates selected for hire must pass an airport background check and a Security Threat

Assessment.

NOTE: May be required to work late some nights

Selection Requirements: This position requires bidders/applicants to successfully complete an interview which will include a universal assessment. The interviewed candidate(s) who possess the qualifications best suited to fulfill the responsibilities of the position will be selected.

NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment and specific job duties. (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Educational & Employment Verification: Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

Selection Requirements: This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected. The interviewed bidders possessing the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor