New

Executive Assistant

Vaco
$55,000.00 - $65,000.00 / yr
401(k), retirement plan
United States, Florida, Jacksonville
Aug 21, 2025
Vaco Staffing is looking for a Executive Assistant for a large corporate office in Jacksonville. This is an in office role and will pay $55-65k+ depending on experience. . Position Summary: We are seeking a highly professional, flexible, and people-oriented Executive Administrative Assistant to provide critical support to the CEO, CRO, CAO, and other members of our leadership team. This individual will play a vital role in ensuring the smooth flow of operations in the corporate office, assisting with executive-level tasks while also supporting the Sales team and other departments as needed. The ideal candidate thrives in a fast-paced environment, is comfortable wearing many hats, and demonstrates excellent interpersonal, organizational, and technical skills. Key Responsibilities: Provide direct administrative support to CEO, CRO, CAO, and other executives. Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, and presentations (including PowerPoint). Oversee inbox and email management for executives. Organize and execute internal and external events, including logistics and communications. Attend executive meetings, take accurate minutes, and track action items. Serve as project manager for special initiatives across multiple departments. Assist Sales team and other corporate office staff with administrative tasks as needed. Maintain confidentiality and discretion at all times. Qualifications & Skills: Exceptional people skills with the ability to build relationships across all levels of the organization. Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel). ServiceNow experience a plus (not required). Excellent organizational skills and ability to prioritize multiple tasks and deadlines. Strong written and verbal communication skills. Detail-oriented with a proactive and problem-solving mindset. Previous experience supporting executive-level leadership required. Event planning and project management experience highly valued. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.