Executive Team Assistant

Come work for the largest equipment dealer in North America! Are you a hardworking individual that thrives in a fast-paced environment and looking to take your career to the next level? If so, then come join our award-winning team!

We provide our employees with the following tools and resources to be successful:

• Training
• Tuition assistance
• Employee stock purchase plan
• Outstanding benefits package (Medical, Dental and Vision insurance, plus much more!)
• 401(k) with match
• Competitive wages
• Paid time off
• 10 paid holidays
• Work schedule: M-F, day shift

Our construction equipment group is seeking a full-time Executive Team Assistant to work at the Tampa location.

Responsibilities:

• Support the executive team with administrative, analytical, and operational tasks.
• Ensure smooth daily operations while maintaining compliance with governmental contracts, creating reports, managing fleet postings, and facilitating executive schedules.
• Create, analyze, and present Business Intelligence (BI) Reports to assist the executive team in decision-making.
• Maintain, review, and manage contracts with manufacturers to ensure compliance and accuracy.
• Generate quarterly sales analysis and commission reports to track team performance and identify trends.
• Maintaining KPI and other reports. Create and maintain online postings for used and rental fleet inventory on Machinery Trader and other relevant platforms.
• Review sales contracts involving governmental entities to ensure full compliance with applicable regulations; experience with governmental contracts is a plus.
• Maintaining contracts for Hillsborough County Sheriff Bid Florida Contract to ensure we are in compliance with buy backs of machines, maintenance repair and purchase agreements.
• Ensure all contracts meet client specifications and deadlines.
• Transaction Management: Post and reconcile transactions for the executive team in Concur or similar systems.
• Manage and maintain executive team calendars, including scheduling meetings, appointments, and key deadlines.
• Monitor and maintain compliance records, ensuring adherence to internal and external requirements.
• Provide administrative support to the Executive Team such as preparing communications on the executive's behalf.
• Maintaining comprehensive and accurate records. Performing minor accounting duties.
• Communicate with teams and assist with project management.
• Book/lodge arrangements for travel. Vehicle fleet tasks.
• Incorporate Alta's Guiding Principles into daily activities. Streamlining administrative processes, automating tasks or introducing tools to enhance efficiency.
• Ensure all contracts are current and maintained.
• Maintain accurate records, contracts, and documentation required for audits and regulatory reporting.
• Generate reports, analyze large datasets, and provide data-driven insights, and run KPI's in excel.
• Telecommuting is permitted within commutable distance to the office.

QUALIFICATIONS:

• Must possess 2 years of experience in the job offered or a related role.
• Must also possess experience with:
  
  
  
  • (i) Microsoft Excel creating pivot tables, complex formulas, VLOOKUP, data validation, and conditional formation;
  • (ii) Microsoft Word drafting executive-level reports and contracts; track changes, mail merge, templates, and collaboration features;
  • (iii) Microsoft PowerPoint- designing presentations, incorporating animations, charts, and multimedia elements to effectively communicate business strategies;
  • (iv) BI Tools- Leverage BI Tools such as Microsoft Power BI or similar platforms to generate dashboards, track key performance indicators (KPIs), and present data-driven insights to executive leadership;
  • (v) Financial tracking tools to support expense reporting;
  • (vi) Processing invoices and expense reimbursement through SAP Concur and monitor billing and payments;
  • (vii) Cloud-based platforms such as SharePoint, OneDrive, or Google Suite to manage and collaborate on documentation;
  • (viii) Troubleshooting basic IT issues and coordinating with technical support team for more complex problems;
  • (ix) Communication tools such as Zoom, Teams, or Webex for scheduling and hosting meetings;
  • (x) Corporate policies, financial planning, and administrative procedures to support senior leadership;
  • (xi) creating content for regional newsletter, assisting in preparing strategic plans, tracking KPI's and ensuring initiatives align with company goals;
  • (xii) reviewing and ensuring adherence to government procurement regulations and compliance standards;
  • (xiii) maintaining records, contracts, and documentation required for audits and regulatory reporting;
  • (xiv) administrative support to senior executives by managing daily operations and coordinating business activities;
  • (xv) managing multiple calendars and travel management, including international and domestic arrangements;
  • (xvi) planning and managing sales and leadership team summits, team-building events, or company-wide gathering; and
  • (xvii) Vendor and Contract management to ensure compliance with service agreements.
  
  
  
  

Location:

The position will be located 8418 Palm River Road, Tampa, Florida

About Alta:

Culture is Job #1. Alta Equipment Group prides itself in living by our Guiding Principles: Invest in the Best, Passion for Excellence, Customers for Life, Mutual Respect and One Team. More than an equipment company, Alta is an innovator of solutions, delivering diverse products and unrivaled support centered on building lasting customer relationships.

If you have a passion for excellence and are ready to make a difference within our organization, we're ready for you. Whether it's selling the world's-best big iron, rolling up your sleeves and servicing our industry-leading construction and material handling product brands or being a difference maker behind the scenes, we can use your skillset.

At Alta Equipment Group, we believe in mutual respect and are committed to diversity while inspiring our employees to reach their maximum potential. Voted a "Top Work Place USA", our employees across North America are committed to excellence. It's the Alta way.

So, let's start the conversation. Click the link to apply and begin the journey of a lifetime.

What We Look For:

At Alta Equipment Group, we are looking for candidates who are a cultural fit with our organization and understand that every task and job goes toward fostering customers for life. Along with that, a great attitude that embraces mutual respect and delivering a consistent high energy level that exudes a passion for excellence. Also, we are searching for a skill set that has a high aptitude for the position with a continual focus on investing in one's profession through additional training and learning.

Other Opportunities at Alta:

Please visit our careers page at altg.jobs to view other openings that may be of interest to you!

Alta Equipment Group is an equal opportunity employer. This means we do not discriminate on account of age, race, religion, color, sex, national origin, ancestry, citizenship, height, weight, marital status, familial status, disability, genetic information, military status, veteran status, misdemeanor arrest record, or membership in any other classification protected under applicable law. If you believe the Company has violated its equal employment opportunity policy in any way, please contact recruiting@altg.com immediately!