Administrative Assistant to the Dean, College of Arts & Sciences, Daytona Beach, Florida

The Opportunity

The College of Arts & Sciences at Embry-Riddle Aeronautical University - Worldwide, located in Daytona Beach, FL, is seeking an experienced and highly organized administrative professional for the position of Administrative Assistant to the Dean. Reporting directly to the Dean, this position plays a critical role in supporting the College's executive administrative functions, including meeting and conference coordination, strategic initiative support, project scheduling and planning, communications, and stakeholder relations. The role also involves providing clerical support to the Dean and ensuring effective communication with both internal and external College and University constituents. Under the Dean's guidance, this position as well supports Department Chairs and serves as a backup for other administrative staff within the College. This is the senior administrative position within the College.

Responsibilities

• Support the Dean's strategic priorities and flagship projects, including the operational execution of related initiatives.
• Provide assistance for strategic, College-wide initiatives and their implementation.
• Manage the Dean's calendar, plan and coordinate meetings, and organize College-level conferences and events.
• Serve as a primary communication link between the Dean's Office and internal/external stakeholders, ensuring timely responses and accurate information dissemination.
• Provide clerical and administrative support to facilitate College operations.
• Assist with planning, scheduling, and tracking projects to ensure deadlines and objectives are met.
• Occasionally work outside of established business hours and/or travel to support College and regional campus meetings and events.

About the Embry-Riddle Worldwide | College of Arts & Sciences (COAS-WW)

Embry-Riddle: A Global Leader in Aviation and Aerospace

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world's largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.

Perks Await You at Embry-Riddle!

• Health Benefits:Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health-because your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions:ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
• Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.

Required Qualifications

• Associate's degree or completion of a post-secondary program lasting 18 months or longer.
• One to three years of administrative experience, preferably in an education-related environment.

Required Knowledge, Skills, and Abilities

• Strong analytical skills and working knowledge of information systems.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, as well as Microsoft Teams, Zoom, and social media platforms.
• Experience in managing complex projects.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong writing, editing, and communication skills, with the ability to interact effectively with a diverse community.
• Ability to work independently, reliably, and proactively, as well as collaboratively in team settings.
• Capability to operate effectively in both face-to-face and virtual environments.
• This position offers the opportunity to work closely with College leadership in advancing strategic goals, supporting high-level projects, and ensuring operational excellence across a range of academic and administrative functions.

Application process/requirements

Review of applications will begin immediately and will continue until the position is filled.

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R310188. Please attach all relevant materials to your application when you apply online. Complete submissions include:

• Cover letter
• Resume
• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions - including hiring, promotions, compensation, and other terms of employment - based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.