Facility Coordinator

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves: Provide comprehensive facility coordination services for a critical BioPharma manufacturing/research site including financial administration. Partner with property managers and cross-functional teams to ensure seamless facility operations with pharmaceutical industry standards. Manage accounting functions including invoicing, receipting, and financial reconciliation to support facility operations.

Your day-to-day tasks will include:

• Execute financial processes including PO creation, invoice processing, expense receipting, and reconciliation using JD Edwards (JDE) ERP system
• Process vendor invoices and ensure accurate coding for facility-related expenses
• Maintain detailed financial records and prepare accounting reports for facility operations
• Assist Facility Management Team with tactical planning and budget tracking for team goals and objectives
• Coordinate with property managers on routine operations including procurement of facility supplies and specialized BioPharma equipment
• Help manage vendor relationships including escorting contractors through controlled access areas per BioPharma protocols
• Support project management team with facility-specific requirements and compliance documentation
• Coordinate maintenance activities while ensuring minimal disruption to critical BioPharma operations
• Provide continuous monitoring of facility systems critical to pharmaceutical operations
• Serve as primary interface with internal clients, visitors, and vendors requiring facility access
• Ensure proper follow-up on all facility requests and maintain service excellence standards
• Support vehicle and equipment logistics coordination as needed

Required Qualifications:

• 3+ years' experience in Facility Administration, Property Management, or Accounting/Finance roles
• Proven experience with accounting functions including invoicing, receipting, and financial reconciliation
• Proficiency in JD Edwards (JDE) ERP system strongly preferred
• Advanced Excel skills with capability to create and customize financial and administrative reports
• Experience with accounts payable processes and vendor invoice management
• Superior customer service skills and client-focused orientation
• Proficient in MS Office Suite with strong written, verbal and interpersonal communication skills
• Experience working in regulated environments (pharmaceutical/biotech preferred)

Preferred Qualifications:

• Background in BioPharma, life sciences, or other regulated industry environments
• Knowledge of pharmaceutical facility compliance requirements
• Ability to plan and manage work under time constraints while maintaining accuracy
• Strong multitasking abilities and capability to work independently with minimal supervision
• Excellent organizational skills and collaborative working style
• Experience with facility management software systems and maintenance coordination platforms

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Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

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If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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Accepting applications on an ongoing basis until candidate identified.