AI Community Engagement Coordinator (PROJECT POLICY ANL 2)

Under general supervision of the Associate Director provide analytical, financial, business operations, organizational, and administrative support to the Artificial Intelligence Institute for Next Generation Food System (AIFS)'s grants related to supporting the AI Institute Virtual Organization (AIVO).

This position has a high visibility among over 27 federally funded AI institutes and their approximately 150 sub awardees, by way of its involvement in the of coordination of the AIVO program engagements.

Apply By Date: 8/25/2025 #CA-AR

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor of Science in Agriculture, Environmental Science, or similar STEM field.
• Experience with general and extramural financial administration, from budget development to vouchers and expensing to reporting.
• Experience implementing principles of customer service and political acumen to provide high levels of service in a fast paced and visible executive level office environment.
• Experience supporting executive positions, as well as working between and among academic and corporate domains.
• Experience with project ownership from start to finish and demonstrated ability to successfully conceptualize a complex project or sequence of steps.
• Experience with the UC Davis implementation of AggieEnterprise.
• In-depth experience in report, communication, and operation of the necessary computer programs (e.g. Microsoft Office Suite including Word, Excel, Outlook and PowerPoint, Google Docs, Sheets, and Slides) to create text, images, figures, plots, and budgets as needed.

Preferred Qualifications

• Experience with UCD financial systems including AggieBuy, and Aggie Travel.
• Experience with conference event management portals.
• Experience with UC purchasing procedures and guidelines.
• Experience working in a federally funded institute with corporate, industrial, state, federal and academic partners, especially in the general area of food systems and/or computer science.

Key Responsibilities

• 50% - Operations Management
• 30% - Financial Management
• 20% - Program Assistance

Department Overview

Work within an AIFS team dedicated to the AIVO activities, to plan and execute conferences, including venue logistics, conference program committee logistics, conference run of show, and reimbursements. This position also coordinates AIVO program committee activities related to coordinating the approval process for program activities submitted by any of 27 institute researchers and staff, and to communicate clearly with those researchers the expectations of each program's guidelines. Manage and support day to day administration with a specific emphasis on operational management, administrative coordination, meeting and event management, scheduling and planning. Provide executive assistance to the Director, Associate Director, and Executive Committee as needed. Provide support to other AIFS staff and contractors as needed. Support project implementation, evaluation, research and analysis. Implement and maintain project plans and timelines, communications and schedules.

Collaborate with the campus Business and Finance units in the development and implementation of account structures and processes. Monitor accounts, review general ledgers, and identify corrections. Serve as the administrator for the institute's AIVO programs in the UCD financial system. This includes tracking and review of financial transactions in support of operating and business planning consistent with campus/departmental policies, procedures and practices.

Department Specific Job Scope

The USDA/NSF AI institute for Next Generation Food Systems (AIFS) is a partnership of 6 organizations (UC Davis, UC Berkeley, Cornell, UIUC, UC ANR, USDA) with a mission to empower the next generation with sustainable production, processing, and distribution of nutritious food through transformative AI technologies. Headquartered in Davis, CA, it is one of the 27 national institutes funded by NSF and USDA for 5 years in 6 thematic areas of strategic importance to the nation, it involves a team of 46 faculty and other professionals working on research, education and outreach programs, across a nationwide network of partners and local offices. AIFS has 2 foundational cross-cutting (AI and Socioeconomics) and 4 research (molecular breeding, agricultural production, food production and distribution, nutrition) clusters. AIFS also manages grants that fund the AI Institutes Virtual Organization (AIVO) which this job is specifically tasked to work with.

POSITION INFORMATION

• Salary or Pay Range: $28.16-$48.47/hr
• Salary Frequency: Bi-Weekly
• Salary Grade: Grade 19
• UC Job Title: PROJECT POLICY ANL 2
• UC Job Code: 007397
• Number of Positions: 1
• Appointment Type: Staff: Contract
• Percentage of Time: 100% Fixed
• Shift (Work Schedule): M-F, 8am-5pm
• Location: Davis
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Environment requires interpersonal and communication skills to create and maintain professional collaborative working relationships.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks