Administrative Assistant - Health Promotion

Description

Summary:

The Health Promotion Administrative Assistant provides administrative assistance to the Director of Health Promotion and other specified assistance to Corporate Health and School Health managers and staff. The Health Promotion Administrative Assistant processes payroll for all divisions of Health Promotion. In addition, Health Promotion Administrative Assistant manages office business activities and coordinates the Physician Referral Service program.

Responsibilities:

1.Receives, greets and directs patients and visitors on the phone and in person. Collects and provides information using good customer service skills.

2. Ensures that department clerical functions are completed.

3. Handles, codes, and deposits collected revenue.

4. Maintains time and attendance records and submits payroll information for all Health Promotion staff. Monitors and adjusts time and attendance for employees working secondary jobs in the hospital.

5. Submits department staff meeting minutes for Corporate Health and School Health and other assigned committees and records all meeting attendance in NetLearning.

6. Coordinates staff communication activities including, but not limited to, United Way Campaign, Social Committee, Bosses Day and Nurses Day celebrations, updates of interdepartmental personal and business information, weekly master schedule coordination and distribution, and all other department matters as needed.

7. Maintains supply inventory and serves as department purchasing agent through Procurement Suite.

8. Monitors and ensures testing and functioning of equipment; troubleshooting problems/issues.

9. Assists in developing and implementing computer programs

10. Coordinates all aspects of the Physician Referral Service program, assisting callers who seek to establish a medical home. Conducts yearly in-depth survey and updates list as needed.

11. Enters American Heart Association class rosters and evaluations into Enrollware for all Health Promotion instructors and prints cards for all students. Communicates with AHA personnel as needed.

12. Assesses Corporate Health Data Sheets and compiles data for quarterly Hospital Utilization Report.

13. Assists with data collection/entry necessary to complete staff yearly evaluations.

WAYNE

Other information:

Education

*High School or GED required. Associate Degree preferred.

Licensure/ Certification

*None.

Experience

*Three to five (3-5) years of medical office experience required.

Knowledge, Skills and Abilities*Good interpersonal and customer service skills.

*Detail oriented and accurate.

*Ability to read, write and communicate effectively in English.

*Proficient with MS Office and EPIC.Able to learn new software rapidly.

Valid NC Driver's License: No

If driving a Wayne UNC Vehicle, must be 21 years old and MVR must be approved by Risk Management.

HPRO-334

01.8490.HPRO-334.NON-CLIN

Legal Employer: Wayne Health

Entity: Wayne UNC Health Care

Organization Unit: Health Prom

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: WAYNE MED

Exempt From Overtime: Exempt: No