Accountant I

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

The College of Natural Sciences at UT-Austin (https: cns.utexas.edu) strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world. The Department of Physics plays a pivotal role in the advancing of knowledge, nurturing the next generation of physicists and making a lasting impact on the world of physics.

The university offers an impressive benefits package including:

• Employer paid health insurance (employee premiums covered at 100%; spouse and family premiums at 50%)

• Dental, vision, life and disability insurance options

• Paid vacation and sick leave

• Paid holidays

• Retirement plan

For more details, please see: Prospective Employee Benefits and My Total Rewards.

Must have U.S work authorization, sponsorship is not permitted for this position.

The Departmental accountant performs a variety of professional accounting and administrative duties to support the financial operations of the department. This role ensures compliance with university and departmental policies through the accurate processing of financial transactions, preparation of reports, and provision of fiscal guidance to faculty, staff, and students. The position manages the department's travel processes, purchasing documentation, ProCard activities, and provides general financial support, including participation in special projects as needed.

• Departmental Travel Coordination: Process travel authorization requests, updates, and reimbursement requests for faculty, staff, and students. Provide general travel guidance and maintain written departmental travel policies to assist travelers in understanding procedures and requirements.

• Financial Document Processing: Process a variety of departmental payment document types, including VP5, VP2, VP1, VT6, VC1, VPE, and handle escalated payments such as RUSH requests, H-1B visa-related fees, event contract payments, and wire transfers, ensuring accuracy and compliance with university disbursing rules and regulations.

• ProCard Management: Coordinate the department's ProCard program across all fund sources. Responsibilities include processing ProCard requests, VP7 submissions, reconciling monthly ProCard transactions, obtaining receipts and necessary approvals through DocuSign, monitoring accounts for insufficient funds (NSF), and communicating with faculty regarding any NSF issues or missing documentation. Process VT6 requests for purchases on external accounts.

• Purchasing: Facilitate the procurement of goods and services using best practices and complying with departmental guidelines and University operating procedures. Process assigned purchase requisitions in an efficient and timely manner through the Request Form System. This would include UT Market, low dollar Purchase Orders and Amazon purchases. Act as liaison for accounting and supplier to resolve payment issues. Knowledge of using UT Market, Request Form System and Point Plus.

• Special Projects and Related Duties: Perform related duties as required. Assist, at the direction of the supervisor and/or Director, with special assignments, projects, or tasks that fall outside the regular scope of responsibilities, supporting departmental needs as they arise

• Desk Manual and Documentation: Create and maintain a comprehensive desk manual detailing areas of responsibility, processes, and procedures to ensure continuity of operations and support for new or backup personnel.

• Bachelor's degree in Accounting and 3 years of progressively responsible experience in a relevant position. Relevant education and experience may be substituted as appropriate.

• Experience in financial reporting and analysis

• Strong attention to detail, organizational, and problem-solving skills.

• Ability to manage multiple tasks in a deadline-driven environment.

• Intermediate Excel skills, including proficiency in complex formulas, using pivot tables, macros, and using conditional formatting

• Excellent written, verbal and interpersonal communication skills.

• Experience with UT financial systems (e.g., Define, UT Market, PointPlus, Workday or similar platforms).

• Experience processing payment vouchers, travel authorizations, and travel reimbursements

• One to three years' experience in governmental accounting.

$50,000

• Some lifting and moving of equipment may be required.

• May work in standard office conditions.

• Resume or CV

• Letter of interest explaining your qualifications and motivations

• Three professional references with current contact information. At least one reference must be a current or former supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled into your application. The application is one page, and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.