Research Outreach Coordinator, Civil & Architectural Engineering & Mechanics (UPDATED)

Arizona Transportation Institute (AZTI), established by three state universities (UA, ASU, and NAU) in 2024, is to serve as a collaborative platform to manage and oversee the allocation and utilization of federal research funds provided through ADOT.

AZTI, led by UA, is charged with the responsibility of carrying out transportation research processes that will support transportation research needs for ADOT and for the State of Arizona to produce useful information and recommendations that can address transportation concerns for ADOT, local jurisdictions, other states, and researchers, and to support the development and operations of an integrated, multimodal transportation system that facilitates the efficient, economic movement of people and goods; and supports community development and social goals.

This position will heavily focus on coordination between internal and external audiences, and event planning, and collaboration with faculty and staff members on developing and exploring research outreach programs and opportunities.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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• Communicate with AZTI faculty members, internal and/or external stakeholders, esp. Arizona Department of Transportation, to coordinate activities and meetings. Ensure meetings and activities adhere to timelines, are organized, and run efficiently.
• Serve as a point of contact for information regarding the AZTI center and its goals. Communicate via in-person and virtual channels and respond to requests for information in a timely and accurate matter.
• Actively maintain network of contacts, internal and external, and keep informed on opportunities to support the organized operations and promotion of the AZTI.
• Assist in the planning, development, and implementation of research programs and events, to ensure smooth operation and adherence to timelines and AZTI's objectives. The annual state-wide Arizona Research Summit is one such event, with 100s of attendees, requiring collaboration and coordination.
• Travel to Phoenix 2-4 times per month for work-related duties; must possess and maintain a valid Arizona driver's license.
• Prepare outreach and marketing materials, e.g., AZTI brochure and website content, working with IT and Database Administrator's support.
• Manage social media.
• Support AZTI procurement activities, including processing purchases for supplies and conference registrations using a procurement card (P-card) in accordance with organizational policies and procedures.
• Distribute material to faculty and students at the three AZ state universities, ADOT, and local transportation agencies, e.g. City of Tucson and Pima County.
• Assist with administration-office related tasks given by the supervisor and additional duties as assigned.

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills.
• Ability to organize itineraries for incoming guests and see it through from beginning to end.
• Ability to prioritize and create timelines for assigned tasks and follow through within given requirements.
• Skill in establishing and maintaining effective and productive working relationships with on-campus and off-campus partners.
• Ability to interact with varied internal and external partners on all levels.
• Computer skills and knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint).
• Knowledge of University policies, procedures, and requirements.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• 1 year of related work experience.
• Must possess and maintain a valid driver's license and ability to drive according to the University Fleet Safety Policy.