New

Project Coordinator

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Jul 30, 2025

Position Details

Position Information

Recruitment/Posting Title	Project Coordinator
Posting Number	25TM0308
Department	GSAPP - School Psychology
Overview	At the Rutgers University Graduate School of Applied and Professional Psychology, we provide the nation's highest quality doctoral education and training, which develops outstanding practitioners and fosters personal leadership to advance the practice and field of professional psychology. Since the establishment of our Psychological Clinic in 1929 and the school's founding in 1974, we have become the "gold standard" in the education and training of qualified and competent direct-service psychologists. The mission of GSAPP is threefold: education, research/scholarship, and public service. Its goal is to prepare well-educated, qualified, and competent direct-service psychologists who have a special commitment to direct community involvement and to underserved populations-professionals who can integrate scientific knowledge with innovation in the delivery of psychological services to individuals, families, groups, and organizations. Professionals receiving a doctoral degree in psychology should be capable of extending psychological knowledge and exhibiting the high level of analytic skills and theoretical understanding needed to use existing and emerging psychological knowledge.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Project Coordinator for the Graduate School of Applied and Professional Psychology. This position will support a statewide educational initiative focused on the development and launch of guidance materials for systems-level implementation efforts in New Jersey schools. The ideal candidate will be responsible for coordinating project timelines, managing communication across stakeholders, and supporting the logistical and administrative aspects of project operations. This position is fully remote but requires attendance at weekly virtual project meetings and monthly New Jersey Department of Education ( NJDOE) meetings. Among the key duties of the position are the following: Coordinates and schedules meetings and approximately 8 events. Monitors project timelines and ensure progress toward key deliverables. Prepares and distributes meeting notes and follow-up action items. Organizes and maintains digital project files and documentation. Communicates professionally with internal and external stakeholders via email and virtual platforms. Assists in the development of project materials and presentations as needed. Supports team members in managing multiple concurrent work streams.
FLSA	Nonexempt
Salary Details	$30/hourly
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Part Time
Working Hours (per week)	19.5
Daily Work Shift
Work Arrangement	This position may be eligible for a hybrid work arrangement. (Department Head approval required via attached form or ROCS) Please select the appropriate flexible work arrangement ( FWA) for the position. FWAs that require only Department Head approval may be recorded directly in the normal ROCS approval process so long as the Department Head is the Authorizer 2 or other role in the ROCS approval process. No additional steps are needed for these requests. The fully remote FWA requires additional approvals and cannot be recorded in the normal ROCS approval process. An approved Feasibility Assessment form must be attached. Feasibility Assessment forms may be found at https://uhr.rutgers.edu/future-of-work/home.
Payroll Designation	PeopleSoft
Terms of Appointment	Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field and two (2) years of relevant experience in an administrative function; or an equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Strong oral and written communication skills. Strong organizational skills and the ability to multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace. Experience with or willingness to learn project coordination tools (e.g., Trello, Asana, or similar).
Preferred Qualifications	Experience or proficiency with graphic design software (e.g., Canva, Adobe Creative Suite). Familiarity with Multi-Tiered Systems of Support (MTSS). Prior experience in education, public health, or related fields.
Equipment Utilized
Physical Demands and Work Environment	Must be able to attend weekly virtual team meetings and monthly NJDOE virtual meetings.
Special Conditions

Posting Details

Posting Open Date	07/30/2025
Posting Close Date	08/30/2025
Open Until Filled	No
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement