Student Finance Assistant

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Office of Finance and Administration for University Advancement is currently seeking a Student Finance Assistant to join their team of professionals to assist with budgetary functions, including but not limited to maintaining budget files and spreadsheets. Duties to include:

• Assists with running and distributing reports relating to department budget and expenses in PeopleSoft Financials
• Assists in monitoring and reconciling monthly expenses for Finance and Operations
• Updates and maintains the Finance and Operations budget trackers with all expense transactions.
• Reviews and research outstanding expenses
• Prepares requisitions or Foundation invoices for procurement purposes.
• Assists in the maintenance of property records. Completes forms for transfer and surplus of property.
• Assists in the management of the departments electronic filing system.
• Uploads scanned documents into the department archive system on SharePoint
• Assists with special projects, including research and draft reports.
• Provides support to department staff on special projects as needed.
• Scan documents as needed.

Requires prior completion of FIU Service Excellence training or completion within first 30 days.

Ability to work in a team setting.

Intermediate level of Microsoft Word and Excel.

Knowledge of PC operations and specialized software.

Ability to take direction and work independently as needed.

Ability to maintain confidentiality when dealing with highly sensitive information.

Preference given to candidates seeking finance or business degrees.

Student Assistant

• Applicants must be currently enrolled as a student at FIU with a minimum of six (6) credits as an Undergraduate student or three (3) credits as a Graduate student during the Fall and Spring semesters.
• During the Summer semesters, Students need only remain enrolled and are not required to take credit hours, but cannot have graduated.
• Upon decreasing credit hours or graduating, student employment must end.

20 hours per week based on the student's class schedule. The hours of operation in the FIU Foundation are 8:30 a.m. and 5:00 p.m.

$14.00/hour

Criminal Background Check

This student appointment may be subjected to a pre-employment background check.

Extended Background Check is required if the job includes any of the following responsibilities. Some may also require a Fingerprint Check:

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.