Workplace Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Check out some of your day:

• Support all aspects of office operations, including workplace services and facilities management.

• Assist with managing vendor relationships, including monitoring performance and service delivery.

• Provide support for meetings and events, including booking spaces, assisting with decorating, receiving deliveries, setting up catering, clean-up, and configuring spaces as needed.

• Book meeting rooms for non-event-related requests.

• Process inbound mail daily using the client system.

• Coordinate with cross-functional teams to support unified workplace management efforts and continuous improvement.

• Provide support and direction to vendors, facilities staff, and service providers to ensure minimal disruption and excellent coordination/execution of work within the offices.

• Ensure compliance with company policies, procedures, and local regulations.

• Conduct regular site walks of facilities and audits of workplace amenities.

• Maintain inventory and order office supplies and base amenities.

• Support onboarding and orientation of new employees and vendors to ensure a seamless workplace experience.

• Act as a point of contact and collaborate with the client's Workplace Experience Manager (XM).

• Assign desks as requested.

• Respond to and resolve workplace requests, escalating as necessary according to established procedures.

• Collaborate with the facilities manager or assistant facilities manager to support planning of budgets and small project requests.

• Review vendor service reports, validate completion of work, and assist with reviewing invoices utilizing the CMMS platform Corrigo.

Who are we looking for?

Required

• 2+ years of experience in workplace coordination, office management, facilities management, or a similar role.

• Experience supporting teams and assisting with vendor management.

• Knowledge of facilities and workplace operational best practices.

• Proficiency in Google Workspace (Sheets, Docs, Slides, Gmail, GCal).

Preferred

• Experience in a corporate real estate, property management, or professional services environment.

• Experience with CMMS platforms such as Corrigo and ticketing systems like Jira.

• Experience with Slack for communication and managing channels.

• Bachelor's degree or equivalent experience in facilities management, business administration, hospitality, or a related field

Schedule: Monday-Friday 8 a.m. - 5 p.m. with weekends off!

Pay $28.84-33.65 hourly, depending one experience

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.