Welcome Programs Coordinator

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

Student Orientation and Transition Programs is seeking a detail-oriented, driven, student-centered professional to fill the Welcome Programs Coordinator role at Penn State University Park. The role is responsible for the planning, coordination, and execution of large-scale welcome initiatives at Penn State University Park, including summer, fall, and spring Welcome events. This role supports New Student Orientation (NSO), which serves over 9,400 new students annually, and contributes to broader campus and community programming efforts.

This position is located at the University Park campus. This position requires evening and weekend work, especially in the summer months. An opportunity for flexible work arrangements, including remote work once or twice per week, is a possibility.

Reporting to both Student Affairs and Undergraduate Education, Student Orientation and Transition Programs, through collaborative partnerships, is responsible for providing a comprehensive learning experience for all Penn State undergraduate students that supports a successful academic,social,and personal transition to the University.

Key Responsibilities:

• Welcome Program Implementation: Lead the planning and execution of major welcome events such as Quad Fest, HUB Takeovers, Campus Spotlight Stations, Rock the Ice. Collaborate with campus partners on scheduling, marketing, and assessment of welcome activities. Serve on the campus-wide Welcome Week Planning Committee.
• New Student Orientation Support: Coordinate specific components of NSO, including check-in processes. Address and resolve student and family concerns during orientation.
• Change-of-Campus Programming: Assist in planning and executing programs for change-of-campus students, including Link UP, Link Penn State, and other targeted orientation events.
• Additional Duties: Perform other responsibilities as assigned to support the mission of SOTP.

This position is filled at the Professional level.

Required Qualifications:

• Demonstrated experience in event planning and program coordination
• Strong verbal and written communication skills, with the ability to clearly convey information to diverse audiences
• Proven ability to work collaboratively in a team-oriented environment
• Excellent organizational and time management skills, with attention to detail and the ability to manage multiple priorities
• Basic knowledge of student development theory or experience working with college student populations
• Proficiency in standard office software and tools (e.g., Microsoft Office Suite, email, calendars)

Preferred Qualifications:

• Master's degree in Higher Education, Student Affairs, or a related field
• Experience coordinating orientation, welcome week, or transition programs in a higher education setting
• Familiarity with program assessment and evaluation methods
• Demonstrated ability to collect and analyze data to inform program improvements
• Strong customer service orientation and stakeholder engagement skills
• Comfort with public speaking and delivering presentations to large groups

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines