New

Contract Administrator

Johnson Controls, Inc.
sick time, 401(k), company vehicle, employee discount
United States, Hawaii, Honolulu
Sep 08, 2025
Build your best future with the Johnson Controls team As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard - your next great opportunity is just a few clicks away! What we offer Competitive salary Paid vacation/holidays/sick time Comprehensive benefits package including 401K, medical, dental, and vision care - Available day one Extensive product and on the job/cross training opportunities with outstanding internal resources Encouraging and collaborative team environment Dedication to safety through our Zero Harm policy Company vehicle (as applicable), Tools, and Equipment to complete all jobs Providing Scheduling and management support JCI Employee discount programs (The Loop by Perk Spot) Check us Out: A Day in the Life of the Building of the Future https://youtu.be/pdZMNrDJviY At Johnson Controls, we shape the future to create a safe, comfortable and sustainable world. Our global team creates innovative, integrated solutions to make cities more connected, buildings more intelligent and vehicles more efficient. We are passionate about the way the world lives, works and plays. The future requires limitless ideas, an entrepreneurial mindset and cross-border collaborations. You are looking for a job that is focused on the future. The future is looking for you. In this full-time position you are responsible for administrative follow-up, order bookings, invoicing of work orders, contracts and projects for our Fire domain. What you will do Responsibilities include but are not limited to assisting the Construction Manager and Operations team with coordination/documentation, assist ordering of equipment for $20K< install based projects including day-to-day general office duties as assigned. How you will do it Raising orders on Construction Manager/Operations Manager Assist in Managing Fire,Security, & Nurse-call projects: Operations Administrative Support uploading and Maintaining Projects and Contracts via Job Design/ BBI, including new software roll outs in the near future. Process change orders, releasing equipment, filing, scanning project folders, Certificate of Insurance, Warranty Letters. Handling customer/contract disputes as needed Coordinate delivery of equipment to the job site. Coordinate delivery of close-out documents. Creation of purchase orders for subcontractors and material vendors. Procurement and verification of project schedules. Assist with racking of project RFI's, change orders and other pertinent documentation. Coordination/Follow Ups with Sales Team in regard to project bookings: releasing of jobs from COE/Credit holds etc. Assist with Accounts Receivable (AR); support dispute resolution in resolving disputes when requested by the AR collectors or the dispute team. Submit Drawings and Documentation to AHJ (Fire Department). Create Turn Over Packages. Additional responsibilities: Answering telephone calls General office administrative duties as the need arises: Filing project documents; material packing slips, contract documents, drawings, etc. Scanning field Service Acknowledgement(SA) paperwork and filing Assist with ops department payroll entry as needed. Assis in Procurement and Distribution of office supplies, safety PPE, etc. What we look for Computer literate The ability to multitask and be proactive Must have demonstrable project management skills. A strong communicator who converses equally well with their peers, suppliers and customers Good working knowledge of Microsoft Office, Word, Excel, Power Point Work experience in a busy office environment High level of accuracy High School Diploma or equivalent Must pass a pre-employment background check and drug screen Preferred Associates Degree preferred. 3 to 5 years of related experience or equivalent combination of education and experience. Experience in a high-volume, customer service-oriented position. Electrical/Construction industry experience is helpful. HIRING HOURLY RANGE: $26-32 Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. This position includes a competitive benefits package. For details, please visit the Employee Benefits tab on our main careers page at https://www.johnsoncontrols.com/careers