Administrative Assistant - Office of Equity

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Closing Date: July 31, 2025 @ 11:00pm CST or upon the receipt of the first 50 application submissions.

Administrative Assistant

Department: Office of Equity

Full-time, Hybrid

Hourly Range: $19.88 - $29.83/hr

Job Summary

The Administrative Assistant is responsible for fiscal management (i.e., invoice processing), greeting visitors, answering phone calls, managing the office calendar, directing inquiries, handling mail, maintaining office supplies, and providing excellent customer service to community members and internal Milwaukee County employees. They also support the Chief Equity Officer by managing their calendar, scheduling meetings, coordinating travel arrangements, preparing documents like presentations and reports, handling correspondence, maintaining files, all while prioritizing confidential information and acting as a key point of contact for the Chief Equity Officer. This is essential for the smooth day-to-day operation of the office.

Schedule: This position will work a hybrid schedule 8am-5pm (4 days in the office/1 day remote), with occasional evenings and weekend hours for events.

Job Responsibilities

• Administrative Support - Answer phones and office emails, coordinate meetings, manage calendars of senior staff, type correspondence, sort mail, complete travel advances and expense reports, take notes, follow-up on action item completion after meetings, send reminders, and maintain SharePoint folders.
• Fiscal Management - Process all purchasing requests. Provide support to ensure all Office of Equity requisitions and invoices are processed and meet deadlines. General knowledge of department accounting codes. Work closely with the Director of Equity Strategy & Operations and the Central Business Office Analyst on monthly budget tracking.
• Assistant to the Chief Equity Officer - Coordinate meetings and calendar for Chief Equity Officer, provide other administrative support as needed to the Director of Equity Strategy & Operations and other management and departmental staff.
• Project Support and Special assignments - Coordinate all open records requests, participate in event planning and/or execution. Assist with various projects or tasks as required.
• Ability to lift, carry, push and pull up to 30 lbs.
• Ability to properly use desktop computers, laptops, land line phones, cell phones, tablets, copiers, printers, scanners, and fax machines.
• Other duties as assigned.

Required Education, License/Certification and Experiences

• Current residency within the State of Wisconsin upon application required
• High School Diploma, GED or equivalency required
• Three (3) years or more of work experience in a Secretarial, Clerical Support or C-suite Support role required
• Intermediate knowledge of all related computer and software applications such as Microsoft Word, Excel, Outlook, PowerPoint, Teams, OneNote and Visio required
• Strong customer service skills required
• Commitment to Diversity, Equity, Inclusion and Belonging required
• Strong communication skills both verbally and written required
• Ability to maintain confidentiality regarding extremely sensitive and/or confidential issues required

Preferred Education, License/Certification and Experiences

• Associate degree or higher preferred
• Previous C-suite support work experience preferred

NOTE: This Promotional Examination is open to qualified current internal employees of Milwaukee County Government only. The selection process will be job related candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-day resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process. APPLICANTS MUST POSSESS THE MINIMUM QUALIFICATIONS AT THE TIME OF FILING AN APPLICATION.

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Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.