Executive Assistant I

The Executive Assistant will play a key role in supporting the Department Chair of Mechanical Engineering, with a strong focus on communication, faculty committee coordination essential to shared governance, faculty recruitment, and professional development. This position also manages the Chair's calendar and daily scheduling needs.

Success in this role requires a deep understanding of the interests and needs of diverse stakeholders, including students, faculty, staff, alumni, prospective faculty, campus partners, and industry collaborators.

The successful candidate will:
* Possess advanced problem-solving and analytical skills, particularly in administrative contexts.
* Exhibit professionalism and interpersonal skills and the ability to work effectively with a wide range of internal and external stakeholders.
* Operate with a high degree of independence, sound judgment, and discretion, particularly when handling sensitive or confidential information.
* Demonstrate initiative in contributing to shared strategic communication efforts.
* Be eager to learn, grow professionally, and support the department's mission.
* Bring creativity, curiosity, and innovative thinking to their work.

• Manages the organization, auditing, security, and confidentiality of records and files

• Assists with logistics for faculty recruiting and management

• Develops and facilitates communications of varying complexity between various internal and external stakeholders

• Compiles, screens, and evaluates correspondence and reports and recommends actions

• Monitors budgets and reviews and approves expenditures

• Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position

College of Engineering, Department of Mechanical Engineering

The starting salary for the position is $55,000, but is negotiable based on experience and qualifications.

• 1+ year experience in, executive assistance, events or communications.

• Experience using Microsoft Word, Excel and PowerPoint, Google Suite, or equivalent

• Experience supporting executive or faculty leadership

• Experience with the tenure process in higher education

• Experience organizing and maintaining calendars, coordinating meetings and presentations

• Experience working with confidential information

• Demonstrated time management and organizational skills with strong attention to detail

• Excellent written communication skills

Bachelor's degree or higher required

To apply, please upload a cover letter that summarizes your interest in the position along with your resume highlighting relevant work experience and interests as they pertain to the required and preferred qualifications outlined in this job posting.

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

Catherine Carter

clcarter2@wisc.edu

(608) 265-2155

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.