Strategic Project Lead (Meetings & Events)

85% - Strategic Projects

• Leads strategic projects initiated by Maritz or client, which may encompass administrative, technical, or event-specific initiatives that fall outside the standard operational framework. Works effectively in an ambiguous and dynamic environment. Synthesizes information from diverse sources, particularly for city permits, and serve as a crucial liaison with various City officials and key client partners.

• Responsible for presenting regular, high-level project updates to senior client teams. Identifies and mitigates potential risks and challenges to project success, developing contingency plans as needed. Monitors and reports on project progress, ensuring timely delivery and adherence to budget and quality standards.

• Facilitates effective communication and collaboration among cross-functional teams. Act as a dedicated client Point of Contact (POC) for specialized programs and initiatives. The ability to manage budgets, oversee projects on-site and off-campus, and cultivate strong relationships with partner teams and key stakeholders including facilities, ESO, Janitorial, Plant Care, Security, Catering, and 3rd Party vendors as well as city officials.

15% - Executive Meeting Program Liaison & Team Enablement

• Serve as primary client POC for Executive Meeting Management (XMM) program, overseeing events for the highest-level executives.

• Proactively mitigate issues, strictly adhere to tight SLAs for complex, high-stakes events. Support event managers through all stages, ensuring needs are anticipated and met, experience significant exposure to executive event producers.

• Empower the team through identifying and providing the right tools and technologies, and ensuring they receive the necessary training to excel and deliver exceptional results.

Qualifications

• Bachelor's degree or equivalent experience in related field required. CMP (Certified Meeting Professional) Certification a plus.

• 5+ years of experience in event management and experience design, particularly on executive level events.

• Ability to thrive in an agile, continuously changing environment. Proven ability promoting change and efficiencies within an organization.

• Strong knowledge of program/event management, budget maintenance and leading teams/projects

• Experience navigating complex organizational dynamics and effectively communicating with all levels of leadership, including executives.

• Prior successful experience in developing, managing, and maintaining key client relationships and in effectively overseeing multiple projects/demands.

• Professional oral presentation and writing skills required. Excellent computer skills, knowledge of G Suite & ability to learn new technology quickly.

• Initiative-taking; ability to work independently; strong leadership skills

Travel Required: No

Disclaimer

This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Your working hours will flex and adapt to event needs, but they'll generally fall within the Monday through Friday, 7:00 AM to 7:00 PM timeframe. Because of the nature of events, occasional work outside these hours, including early mornings, late evenings, and weekends, may be required. Your manager will work with you to ensure your schedule is balanced.

Employees are responsible for securing their own reliable transportation to and from work, including for early morning, late evening, or off-hour shifts that may fall outside of GBus availability (where GBus is available). While GBus is a valuable employee perk, it should not be relied upon as the sole method of commuting, as it may not accommodate all event schedules.

Number of Direct Reports: None

Budgetary Responsibility: Yes

Reporting and Working Relationships

• Title of Manager: Director of Operations

• Number of Direct Reports: None

• Budgetary Responsibility: Yes

• Internal and External Contacts: works closely with Operations Managers, Senior Director of Operations, Director of Operations, Event Managers, Onsite Event Sourcing Managers, Onsite Event Venue Managers, and Onsite Event Specialists

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-9761 or by sending an email to peopleanddevelopment@maritz.com.