Executive Assistant *On-site*

Description

Executive Assistant

The Executive Assistant for the Sisters of Providence Mother Joseph Administrative Center will receive work projects from the Core Team and Senior Management Team, primarily in support of the Chief Operations Officer. This position works closely with all departments and with other Executive Assistants in supporting the activities of the Mother Joseph Administrative Center. Primary duties of the position include providing ongoing executive administrative support services for the Chief Operations Officer, Core Team, Local Leaders and the Senior Management Team. This includes coordinating meetings, agendas, and meeting minutes. This role serves as a contact for guests and visitors, is responsible for assigned activities; assisting with on-boarding of new staff or consultants; managing written and electronic records; participating in office-wide projects and activities as a member of the Administrative Team; and special projects as assigned.

Providence caregivers are not simply valued - they're invaluable. Join our team at Providence Strategic and Management Services and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Please note the following important details regarding this position:

• This role is an onsite position and will report onsite daily as scheduled
• This role requires for you to be located within a commutable distance of our office location listed below:
• Washington: Renton

Required Qualifications:

• Associate's degree in Business Administration, English, or another related subject of study -OR- a combination of equivalent education and experience
• 5 or more years of experience as an administrative assistant or executive secretary or equivalent related experience
• 4 or more years of experience in planning and coordinating department related meetings, programs, procedures, and scheduling to facilitate projects and activities
• 3 or more years of experience in being responsible for planning administrative, secretarial and office related assignments to accomplish multiple job responsibilities that are time sensitive, as well as demonstrated ability to plan efficient and accurate procedures to handle and track the status of materials and documents for special events, mailings, and projects
• 3 or more years of experience in a work setting where providing support and secretarial services for several persons and having to coordinate multiple demands and meet due dates as directed

Preferred Qualifications:

• Fluency in both spoken and written Spanish and English

Why Join Providence?

• Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

About Providence

At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

About the Team

Providence Shared Services is a service line within Providence that provides a variety of functional and system support services for our family of organizations across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

Requsition ID: 376304

Company: Providence Jobs

Job Category: Administrative Support

Job Function: Administration

Job Schedule: Full time

Job Shift: Day

Career Track: Admin Support

Department: 4007 SS SOP MOTHER JOSEPH

Address: WA Renton 1801 Lind Ave SW

Work Location: Providence Valley Office Park-Renton

Workplace Type: On-site

Pay Range: $31.43 - $48.08

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.