Executive Assistant

Broward County, Florida
$56,594.10 - $90,324.62 Annually
medical insurance, dental insurance, life insurance, vision insurance, vacation time, paid holidays, sick time, retirement plan
United States, Florida, Fort Lauderdale
Jul 12, 2025
REQUIREMENTS AND PREFERENCES The Broward County Board of County Commissioners is seeking qualified candidates for Executive Assistant. This announcement will remain open until a sufficient number of applications are received. Benefits of Broward County Employment High Deductible Health Plan - bi-weekly premiums: Single $10.39 / Family $76.94 Includes a County Funded Health Savings Account of up to $2400 Annually Consumer Driven Health Plan - bi-weekly premiums: Single $78.64 / Family $273.13 Florida Retirement System (FRS) - Pension or Investment Plan 457 Deferred Compensation employee match Eleven (11) paid holidays each year Vacation (Paid Time Off) = 2 weeks per year Tuition Reimbursement (Up to 2K annually) Paid Parental Leave The Aviation Department which operates the Fort Lauderdale-Hollywood International Airport, and the North Perry Airport is seeking qualified candidates for the position of Executive Assistant in the Administration division. We are looking for an experienced and highly organized Executive Assistant for the Chief Executive Officer (CEO)/ Director of Aviation to provide comprehensive administrative and operational support. In this pivotal role, the incumbent will serve as a trusted partner to the CEO, managing complex schedules, coordinating meetings, handling confidential information, and facilitating communication across the organization. The ideal candidate is proactive, detail-oriented, and possesses exceptional communication and problem-solving skills. The Executive Assistant will be responsible for anticipating the needs of the CEO, ensuring their time is optimized, and enabling them to focus on strategic priorities. Some key duties of the position include managing calendars, arranging travel, preparing reports and presentations, and acting as a liaison between the CEO and internal/external stakeholders. The incumbent must be able to thrive in a fast-paced environment, adapt to changing priorities, and maintain the highest level of professionalism and discretion. This role requires a strong sense of initiative, the ability to work independently, and a commitment to excellence. If you are passionate about supporting executive leadership and contributing to the success of a dynamic organization, we encourage you to apply. Minimum Education and Experience Requirements: Requires an Associate's degree from an accredited college or university with major coursework in business, public administration, aviation management or closely related field. (One year of relevant experience may be substituted for each year of required education.) Requires four (4) years performing administrative duties for high level executives with a large agency in the public/local government sector or closely related experience including six (6) months of lead work/supervisory experience. Special Certifications and Licenses Must possess a valid Florida driver's license during employment and maintain authority to drive on County business. Ability to obtain and maintain a Security Identification Display Area (SIDA) Badge and Customs Seal. Preferences Ability to read/write/speak Spanish Ability to handle sensitive information with confidentiality. Proactive, resourceful, and able to work independently. Strong attention to detail and accuracy. Ability to multitask and adapt to changing priorities. Professional demeanor and strong interpersonal skills. Experience supporting C-level executives. Flexibility to work outside standard business hours as needed. Exceptional organizational and time-management skills. Excellent written and verbal communication abilities. Strong proficiency with Microsoft Office Suite and collaboration tools. Per the Code of Federal Regulations, Title 49, Part 1542, all airport employees must undergo a Criminal History Records Check (CHRC) and a Security Threat Assessment (STA) to obtain a Security Identification Display Area (SIDA) Badge, as required by the Transportation Security Administration (TSA) DUTIES AND RESPONSIBILITIES The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary. Manage and coordinate the CEO's calendar, appointments, and meetings. Arrange complex domestic and international travel itineraries. Prepare, review, and edit correspondence, reports, and presentations. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with discretion and professionalism. Assist with project management and follow up on action items. Organize and prioritize incoming communications and requests. Support the CEO in Senior Staff team meetings, including follow up items. Coordinate logistics for events, conferences, and speaking engagements. Anticipate the needs of the CEO and proactively address issues. Manage travel expense reports and other administrative tasks as required. Performs related work as assigned. WORK ENVIRONMENT Physical Demands Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Unavoidable Hazards (Work Environment) Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. None. SPECIAL INFORMATION Competencies Tech Savvy Anticipates and adopts innovations in business-building digital and technology applications. Successfully leverages the latest technologies to increase performance. Quickly embraces and masters new technological advances adopted by the organization. May help others learn the terminology. Manages Complexity Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options. Decision Quality Makes good and timely decisions that keep the organization moving forward. Seeks coaching from others to address routine problems; learns to handle these issues effectively. Bases decisions and actions on relevant rules and procedures. Directs Work Provides direction, delegating, and removing obstacles to get work done. Confirms mutual agreement on accountabilities, fostering strong coordination and minimizing duplicated efforts. Communicates delays or problems early so others can manage their own work schedules effectively. Plans and Aligns Plans and prioritizes work to meet commitments aligned with organizational goals. Strengthens alignment and coordination between own work and others', providing well-sequenced activities and exact time frames. Foresees and resolves many potential bottlenecks and delays. Optimizes Work Processes Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Generally follows defined and communicated standards, methods, and procedures. Seeks advice and finds ways to work better within processes. Makes some reasonable suggestions to improve work methods. Ensures Accountability Holds self and others accountable to meet commitments. Tracks performance and strives to remain effective, learning from both successes and failures. Readily takes on challenges or difficult tasks and has reputation for delivering on commitments. Communicates Effectively Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing. County Core Values All Broward County employees strive to demonstrate the County's four core behavioral competencies. Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. Customer focus: Building strong customer relationships and delivering customer-centric solutions. Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Values differences: Recognizing the value that different perspectives and cultures bring to an organization. Americans with Disabilities Act (ADA) Compliance Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request. Emergency Management Responsibilities Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned. County-wide Employee Responsibilities All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies. All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.